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Administrative Assistant I

Administrative Assistant I

EcolabNorfolk, Virginia, United States of America
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JOB DESCRIPTION

Ecolab is seeking an Administrative Assistant-Military Sales Support Assistant for the Virginia Beach District Naval and Military operations in the Servmart retail warehouse. Support Sales and Service Associates including Territory Representatives and Service Representatives. This individual will manage and prioritize requests from management and territory representatives regarding Navy and Military sales and service, ensuring all sales reporting and correspondence is completed in a timely, accurate and professional manner. Enhance sales in Servmart by interacting with customers and potential customers, by showcasing and merchandising the value of Ecolab to Ship and Shore accounts. We are looking for a driven self-starter with strong interpersonal skills with excellent organization and resourcefulness who wants to work in an exciting and challenging environment.

What’s in it For You :

  • The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments
  • The ability to make an impact and shape your career with a company that is passionate about growth
  • The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

What You Will Do :

  • Handle incoming and outgoing correspondence with all partners, vendors and customers
  • Handle customer inquiries with appropriate resources regarding products
  • Answer Phone calls as well as support Customers / Military Personnel regarding estimates
  • Conduct research, complete data regarding COO(Country of Origin) for all supplies within sales area as well as NSN (National Serial Number)
  • Properly file and maintain all information within SharePoint site
  • Spearhead projects to improve systems proactively
  • Read and analyze all sales reports / following up weekly confirming processed
  • Work within SAP for monthly AP Audit
  • Confirm all payments have been processed (within SAP Monthly Audit) as well as work with vendor if payments have not been processed correctly
  • Work supporting outside sales team with miscellaneous tasks
  • Answer customers' questions about merchandise and advise customers on the value of Ecolab and product selection.
  • Design and set up displays of merchandise on shelves, counters, or tables to attract customers and promote sales.
  • Receive, open, unpack and stage sales floor merchandise.
  • Stock shelves( 50lbs+), racks, cases, bins, and tables with new or transferred merchandise.
  • Take inventory and examine merchandise to identify items to be reordered or replenished.
  • Clean display cases, shelves, and aisles.
  • Attach, or change price tags on merchandise, referring to price list.
  • Prepares correspondence, presentations, sales quotes and special projects for designated associates. Including special projects such as email flyers and presentations materials to ship and shore accounts.
  • Other duties as assigned by District Manager
  • Able to work in a warehouse environment with varying climate conditions (. extreme heat in the summer due to no air-conditioning)

    • Location : Norfolk, VA

    Minimum Qualifications :

  • 1+ years of work experience
  • High School Diploma or equivalent
  • Intermediate proficiency in MS Office (Outlook, Excel, PPT)
  • Immigration sponsorship is not available for this position

    • Preferred Qualifications :

  • Salesforce
  • Microsoft Applications : BI, Sharepoint, Outlook
  • Bachelor’s degree
  • 1 year of administrative experience
  • Ability to successfully manage multiple, competing priorities to meet deadlines
  • Excellent verbal and written communication skills, with a strong customer service focus
  • Organizational skills and attention to detail
  • Ability to anticipate needs, be resourceful, and use sound judgment and tact
  • Critical thinking, analytical, and problem-solving skills
  • Learning agility : Ability to quickly gain knowledge of organizational operations, procedures, and staff
  • Ability to work independently, as well as collaborate in a team environment
  • Reliability, flexibility and approachability
  • Process oriented, adaptable, reliable, flexible and approachable

    • Annual or Hourly Compensation Range

    The pay range for this position is $41,000.00 - $61,600.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

    Benefits

    Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.to see our benefits.

    Potential Customer Requirements Notice

    To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to :

  • Undergo additional background screens and / or drug / alcohol testing for customer credentialing.
  • Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

    • Americans with Disabilities Act (ADA)

    Our Commitment to a Culture of Inclusion & Belonging

    At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

    In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

    We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

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    Administrative Assistant • Norfolk, Virginia, United States of America