Program Administrator I or II

The Opportunity

Custom Manufacturing & Engineering, Inc. (CME) is seeking a detail-oriented Program Administrator to support planning, scheduling, and contract and delivery order management for industrial and government technical programs. You will work directly with the Operations Manager and coordinate with engineering, production, test, quality, purchasing, finance, and shipping. This role is all about coordination and follow through and is ideal for someone who enjoys organizing information, work planning, keeping tasks on track, and supporting customer and contract requirements.

What You Will Do

• Support the Operations Manager and other management stakeholders with day-to-day program administration including schedules, deliverables, and documentation
• Maintain and update program schedules using Monday or similar tools
• Track key dates, milestones, and dependencies and alert the Operations Manager and team to schedule risks. Ensure project assigned team members are working to these schedule tasks and milestones
• Monitor contract deliverables and data requirements and help ensure reports, drawings, test data, and shipping documentation are submitted on time
• Assist with basic contract management tasks including setting up / onboarding new contracts or modifications in internal systems, organizing contract files, and tracking modifications and change orders
• Prepare routine internal and / or customer facing status reports using established or other specified templates
• Schedule and coordinate meetings, prepare agendas, record minutes, and track action items to closure
• Enter and maintain data in the ERP system including project codes, funding lines, time charging instructions, and material or labor budgets as directed
• Coordinate with Purchasing, Production, Quality, and Finance to align plans, material availability, and shipping with contract and schedule requirements (e.g., review and verification of requirements for special packing / packaging, shipping or handling)
• Maintain risk and issue tracking logs and follow up with owners for updates
• Support invoicing and revenue recognition and reconciliation activities by ensuring that accurate and quality digital or hard copy documentation, completion status, and shipping or delivery confirmations are completed as required by contract or order
• Keep work instructions, program folders, and shared drives organized, current, and easy to use
• Follow CME processes and suggest simple improvements to make program administration and operations support more efficient

What You Bring

Skills and Knowledge

Personal Attributes

Education and Experience

Program Administrator I

Program Administrator II

Why CME

About CME

Custom Manufacturing & Engineering Inc., is a 29-year award winning Tampa Bay small business that designs and manufactures custom engineered and build to print products and systems. Our solutions power aerospace defense industrial and energy applications worldwide. CME also supports STEM education and sustainability initiatives including Solar4STEM. We operate on the EOS System and maintain a Culture of Accountability across our team.

Eligibility Notice

This position requires access to controlled goods and technologies under ITAR and EAR. Candidates must meet U.S. Person requirements which include U.S. citizen, permanent resident refugee or asylee status. All new hires must verify identity and work eligibility through E-Verify. CME cannot employ individuals requiring work authorization based on F1 OPT J1 M1 or temporary work visas.

Equal Opportunity Employment

CME is an Equal Opportunity Employer. We consider all applicants without regard to race, color, religion, sex including pregnancy, sexual orientation, and gender identity, national origin, age, disability, genetic information, marital status, veteran status, citizenship, or any other protected class under federal or Florida law.

Job Posted by ApplicantPro