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Executive Administrative Assistant

Executive Administrative Assistant

FlukeEverett, Washington, US
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responsibilities

supervising tasks and following-up on outstanding action items.

  • Facilitate arrangements for travel and planning for external and internal meetings, speaking engagements, and conferences.
  • Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials, and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
  • Provide thought leadership to a team of admins to build a vibrant community, alignment on standard work, and uplevel group skills.
  • Build cohesion through supporting a lively team environment, including a focus on recognitions.
  • Provide visible leadership and accessibility by working in our Everett office

Your Skills

  • Experience in a senior administrative role supporting executive level principals.
  • Ability to make judgment calls while being highly professional and diplomatic, knowing when to ask for help or advice.
  • Apply high levels of professionalism and discretion in partnership with executive leadership.
  • Culturally capable and open to continual learning, especially regarding inclusive behaviors
  • Demonstrated ability to consistently produce high-quality work products; mindful and detailed in checking work to ensure accuracy and completeness.
  • Strong interpersonal, written, and verbal communication skills.
  • Microsoft 365 expertise (Word, Excel, Outlook, PowerPoint, OneNote), Microsoft Teams, and SharePoint

    • Other Attributes

  • Maintains confidentiality and acts with discretion with a high degree of maturity / professionalism with senior leadership.Outstanding organizational and time management skills.Ability to work effectively in a team environment as well as accomplish work assignments under minimal supervision.A strong intellectual curiosity and a creative problem solver, interested in the bigger picture.High level of flexibility, approachability, and resourcefulness.Fulfilled by building communities and partnerships, brings levity and a sense of humor to your work.Courage to challenge the status quo.
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    Executive Administrative Assistant • Everett, Washington, US