TEMPORARY Division Secretary Fine Performing ArtsCareer Technical Education

Secretarial / Clerical / Division Secretary

• Date Posted :

10 / 29 / 2025

• Location :

Oak Park and River Forest High School

• Date Available :

11 / 17 / 2025

• Closing Date :

Open until filled.

Job Title : Division Secretary - Fine Arts and CTE

Reports to : Division Heads ofFine Arts and CTE

Terms and Conditions : 3-month FMLA position 11 / 17 / 26 - 2 / 27 / 26

FLSA Status : Non-exempt

Salary & Benefits : $22.61 per hour this is a temporary position and is not eligible for benefits.

Qualifications :

A bachelors or associates degree or comparable work experience is desired.

Previous secretarial or administrative assistant experience.

Proficient typing ability : 55 wpm minimum.

Proficient in Microsoft Office Suite including Word and Excel.

Previous experience in using Skyward or other data management systems is preferred.

Excellent communication skills verbal and written; writing and proofreading skills preferred.

Possess knowledge of general functions of the school and community.

Demonstrates skill in coordinating and organizing work effectively and prioritizing demands promptly.

Ability to maintain good working relationships with the various school constituencies including students faculty administration staff parents vendors community organizations and all other community contacts.

Position Summary :

Provides daily support to the Division Headsand faculty by assisting with and coordinating the various functions of division offices.

Position Responsibilities :

Responds to telephone calls emails and personal contacts professionally and businesslike providing information and assistance as needed responding to questions and directing calls or messages.

Assists with scheduling division activities including classroom observations classroom surveys Division Head meetings and division meetings.

Interacts appropriately and as needed with students parents teachers staff and administrators.

Collaborates with other support personnel to address the needs of the division school and district.

Coordinates and provides assistance to substitute personnel.

Plans organizes and maintains files to ensure completeness adherence to schedules and responsiveness to division needs.

Works independently to initiate facilitate and follow through on division projects.

Gathers information to complete routine and immediate division activities and longer-term intermittent projects.

Use Microsoft and Google Suite programs to prepare various typed documents e.g. correspondence teacher evaluations forms memos and reports.

Use the student information system to track student information and reports as needed.

Processes division purchases and reimbursement requests.

Maintains records of department budgets including purchasing billing and reimbursement.

Maintains inventories of division materials.

Supports activities of division meetings including publishing agendas and maintaining meeting minutes.

Physical / Visual Activities :

Standing sitting lifting carrying reaching fine motor dexterity talking hearing keyboarding and communicating.

Physical Demands :

No significant physical demands expected.

Environmental Conditions :

Standard office conditions with a high degree of student / parent contact.

Qualifications :

The following accomplishments are expected. High School Diploma. Strong proficiency in Microsoft Office (Word Excel Access PowerPoint Outlook and Publisher) Adobe Windows and Google Applications. Ability to master and manage both Naviance and Docufide software. Acceptable command of English grammar spelling punctuation sentence structure and paragraph structure. Minimum word-processing skills of 60 words per minute. Excellent time management skills. Good knowledge of OPRFHS organization operation and history desired but not required. Ability to deal with students parents and teachers in a friendly and cooperative fashion.

Education and Experience :

Advanced vocational education or experience including a minimum of 60 wpm keyboarding computer proficiency and ability to adapt to the use of other software. Knowledge of Windows software programs. Knowledge of the history and expectations of community stakeholders.

Equipment :

Computer copying machines fax machines printers calculator recording equipment projecting equipment and advanced telephone.

Licenses / Certificates :

None required.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Employees are expected to perform other related functions as assigned. Duties responsibilities and activities may change at any time with or without notice.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Oak Park & River Forest High School District 200 (OPRF) is an Equal Opportunity Employer.

This position description should not be considered to contain every function / responsibility that an individual may be asked to perform by his / her supervisor. Employees are expected to perform other related functions as assigned.

OPRF WHO WE ARE

Oak Park and River Forest High School or OPRF is a comprehensive public high school located in Oak Park Ill. a suburb eight miles due west of downtown Chicago. We are a one-school district with the majority of our students coming from two sender districts River Forest Public Schools District 90 and Oak Park Elementary School District 97. We offer more than 200 courses a variety of programs for students with special needs 75 clubs and activities and 29 competitive sports. We prepare our students well for post-secondary success with an average ACT composite score of 24 and a 94% graduation rate.

Oak Park and River Forest are communities that highly value diversity. OPRF is a founding member of the national Minority Student Achievement Network and our school is racially and economically diverse with about 44% of our 3300 students identifying as African-American Hispanic multiracial or Asian. Our villages have long embraced the LGBTQ community and we have a significant mix of homeowners and renters.

We seek faculty and staff who have high expectations for all students and who value student voice in education. As a school we are particularly focused on closing opportunity gaps for our students of color.

OPRF is an equal opportunity employer that provides equal employment opportunities to all without regard to race color religion sex national origin age disability or genetics. OPRFs goal is to increase its representation of people of color.

Background :

Oak Park and River Forest High School District 200 is a progressive district that is focused not only on our tradition of excellence but our future. The District prides itself in offering our students a comprehensive 9-12 college and career readiness curriculum and a rich arts education program. Our students are curious creative and they come ready to learn. More than 90 percent of our students go on to college.

Oak Park and River Forest High School District 200 believes that we can become an ever-improving model of equity and excellence that will enable all students to achieve their full potential. We can accomplish this through dedicated teachers staff and administration who build relationships with students and have high expectations for themselves and their students. We believe in planning for and providing the academic and developmental support students need to meet those expectations. We further believe that every student can learn through exposure to academically challenging content feedback during learning and the educators knowledge and skill.

Oak Park and River Forest High School District 200 is a great place for those who are interested in an environment that supports creativity leadership at all levels innovation a focus on professional and curriculum development and the best practices of instruction. We are currently seeking individuals to join our team where we enable all students to achieve their full potential every day.

Oak Park and River Forest High School District 200 is an Equal Opportunity Employer

Key Skills

Experience Working With Students,Classroom Management,Behavior Management,Classroom Experience,Lesson Planning,Special Education,Conflict Management,Teaching,Creative Arts,Digital Art,Experience with Children,Word Processing

Employment Type : Temp

Experience : years

Vacancy : 1