Shop Office Coordinator

Shop Office Coordinator

About the Role

We are a leading fabrication and manufacturing operation seeking a highly organized and proactive Shop Office Coordinator to be the central point of contact and administrative anchor for our plant. This role is essential for maintaining efficient daily operations, supporting our production team, and ensuring accurate processing of all logistical and payroll-related documentation. If you thrive in a fast-paced environment, possess excellent attention to detail, and enjoy coordinating multiple moving parts, we encourage you to apply!

Key Responsibilities

1. Operational & Financial Coordination

• Invoicing & Cost Control : Maintain accurate records for all freight and galvanizing invoices, ensuring proper rates and pricing are applied to control costs effectively.
• Production Reporting : Accurately track and report daily shop hours and tonnage worked, and update the supply chain report with remaining fabrication tonnage.
• Vendor Management : Handle weekly check collection from Accounting for shop vendors and process expense reimbursements for shop staff.
• Supply Management : Oversee the inventory and ordering of essential shop supplies, including CO2 and Oxygen tanks, and manage the employee uniform program.
• Approve the weekly Cintas service invoice.

2. Human Resources & Payroll Support

3. Facilities & Safety Support

Qualifications and Requirements

Required Skills

Physical Requirements

Note : This position description is an outline of the major duties and does not contain a comprehensive listing of all day-to-day activities or responsibilities.