Program Director Federal And State Grant Funding

About this Job

LOUISIANA SPECIAL SCHOOL DISTRICT

Louisiana is a State as a Model Employer for People with Disabilities.

The Louisiana Special Schools are experiencing a criticalshortage of certified teachers school counselors interpreters and educators of the Deaf or hard of hearing and Visually Impaired.

The LA SPECIAL SCHOOL DISTRICT is seeking applicants for

PROGRAM DIRECTOR - FEDERAL AND STATE GRANT FUNDING

This position will be located at the SSD Business / Financial Section

Position #

This is an Unclassified - Exempt Position.

As a result of Act 468 of 2021 the Special School District is a stand-alone agency that requires a unit in the Business Office to oversee and manage administrative financial-related functions for all of the schools within the organization. The position is a critical leadership role within the Louisiana Special School District Business Office as part of the program that provides leadership and support over functions such as grants contracts cooperative endeavors memoranda of understanding procurement and leases for the Special School District which includes the Louisiana School for the Deaf (LSD) Louisiana School for the Visually Impaired (LSVI) and Special School Programs (SSP) in accordance with rules regulations and restrictions applicable to local education agencies (LEA) and state agencies. This position also serves to investigate and resolve contract-related issues grants and lease management serving as the chief liaison with all departments in the district and external stakeholders; The incumbent must possess a thorough knowledge of the Louisiana Procurement Code the LaGov SRM system the LESA system LaGov Grants Management and must understand the regulatory requirements of the Office of State Procurement and the Department of Education.

An important function of this position is to develop and manage contracts enter new grants in LaGov upon receipt of Notice of Award Manage awards (staff and end dates) in LaGov and eGMS (Grants Management System). This position works in tandem with the classified Administrative Program Manager 3 and the Administrative Program Specialist C for contracts grants and leases and is responsible for supporting the unit in planning overseeing managing and evaluating the duties and responsibilities of federal programs contract management and lease management.

This position will ensure compliance with all state and federal laws LDOE and LASSD policies and procedures.

The Louisiana Special Schools do not unlawfully discriminate on the basis of race color national origin sex disability or age in our programs and activities and we provide equal access to the Boy Scouts and other designated youth groups. Inquiries regarding non-discrimination may be referred to Mary Gloston Human Resources Director at .

RELEASE OF ASSESSMENT AND EVALUATION INFORMATION : La. R.S. 17 : 3884(D) requires that any school board wishing to hire a person who has been assessed or evaluated pursuant to the Children First Act La. R.S. 17 : 3871 et seq. whether that person is already employed by that school system or not shall request such persons assessment and evaluation results as part of the application process. Please be advised that as part of the mandated process your previous assessment and evaluation results will be requested. You have the opportunity to apply review the information received and provide any response or information you deem appropriate.

There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process should you be selected.

To apply for this vacancy click this link - complete an electronic applicationwhich can be used for this vacancy as well as future job opportunities. Applicants can check the status of their application at any time by selecting the Application Status link after logging into their account.

Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official State application.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to . The selected candidate will be required to submit original documentation upon hire.

Physical Activity Level :

The employee must be able to perform assigned duties without significant risk of substantial harm to his / her own safety / security and the safety / security of others. Some work is performed in physically comfortable positions with little or light physical effort and some work requires moderate effort. Physical requirements are subject to reasonable accommodation in accordance with ADA standards.

Minimum Qualifications

Must possess a Bachelors or Advanced level degree or higher

Minimum of five years of state finance experience

LaGov experience is preferred

Job Specification

Contract / Grant Management

Prepares develops and monitors complex contracts and / or grants agreements applications budgets amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.

Manages the approval process through tracked mechanisms to ensure all necessary approvals are received. Works with all managers executives contract administrators officials and other personnel to solve contracting and grant issues and facilitates coordination of contract movement.

Develops policy recommendations involving contracts and grants. Remains abreast of updates and changes to LaGov SRM and other systems for contracts grants shopping carts purchase orders and any other contracting / grant tool that relates to the systems. Serves as the subject matter expert for all SSD sections and assists with the coordination of contracting and grant processes as necessary. Prepares reports as requested by the Administrative Program

Director and responds timely to requests for additional information or clarification and ensures changes are made and processed according to both state and federal guidelines. Assists with preparing budget recommendations for grants / contracts / lease division and reviews budget requests to federal and state entities. Reviews and analyzes expenditure reports which determines fiscal impact to all means of financing.

Manages and engages in maintaining a variety of files for compliance with all regulatory agencies.

Assist program staff in preparation of contracts and / or grants and close-outs; Remains abreast on contract and grant procedures to become proficient in LaGov SRM grants management and other systems for contract and grant movement such as eGMS. Manages and ensures the development and implementation of standard operating procedures to ensure efficient administration and management of all grant contracts and leases housed at SSD.

Contract / Grant Compliance

Performs audit function to ensure all contracts and grants are within state and federal compliance regulations by analyzing and recommending final approval / disapproval of contracts in the SRM system. Performs all contract and grants close out activities as deemed necessary for the releasing of un-encumbered funds and grants begin and end dates. Communicates with supervisor concerning any regulatory agencies and independent auditors issues needing to be resolved; Reviews monthly and quarterly reports for contract and grant monitoring. Researches grant awards and state appropriations budgets to make sure funds available through statutory obligations have been accounted for and contracted out as needed. Manages and engages in maintaining a variety of files for compliance with all regulatory agencies. Interprets federal and state laws rules and regulations in regards to contracts and / or grants. Enters and prepares quarterly Periodic Expenditure Reviews (PERS) and Reimbursements timely; Oversees the compilation entering and submission of all required supporting documentation to maximize all means of finance to be reimbursed to the agency; Ensures audit requirements are documented appropriately on all programs deficiencies addressed and corrective actions are implemented when applicable; Works professionally with all school and district-wide staff to solve issues quickly and facilitate any coordination needed to resolve problems; Enforces all mandates in accordance with state federal and departmental agency policies; Oversees expenditure tracking and guides staff in providing information that is utilized to meet program related outcomes; Stays abreast of all allocation requirements budget spreads and programmatic / legislative changes. Maintains all financial and contractual documents as required by SSDs retention schedule.

Participates in periodic meetings to review contract and grant status and serves as point of contact for all assigned contracts and grants management in the business office. Maintains a working knowledge of all policies and procedures relative to the Louisiana Special School District Office of State Procurement and Office of State Travel as applicable to contracting. Remains cognizant of all federal regulations through meetings with Louisiana Department of Education. Performs additional duties as assigned.

Provides focus and direction for Programs such as Title I Neglected and Delinquent Titles II III V IX IDEA and ESSR III Formula and Incentive Funding Sources Redesign Funding Homeless ARP Funding Comprehensive Literacy Development Fund (CLSD) Education Excellence Fund (EEF) LaPas 8g and Carl Perkins Funding.

Plans with professional staff in the utilization of funds available to the schools through various programs and is responsible for the oversight of the Periodic Expense Reporting process and cost reimbursement for all programs with grant funding Responsible for the oversight of all grant coding for proper coding.

Works collaboratively with schools programs and other offices to develop processes and procedures to ensure effective and efficient utilization of grant federal and state dollars.

Job Duties and Other Information

See Job Specification above.

Required Experience :

Director

Key Skills

Nurse Management,Program Management,Employee Evaluation,Management Experience,Teaching,Curriculum Development,Administrative Experience,Budgeting,Leadership Experience,Program Development,Supervising Experience,Addiction Counseling

Employment Type : Grant

Experience : years

Vacancy : 1