Billing Specialist

Billing Specialist

This position is responsible for the project billing process, to include responding to client inquiries and verifying chargeable time, in accordance with established accounting standards and billing policy.

• Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses
• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing
• Attend monthly billing meetings with PM's and PIC's
• Make transfers of employee billable hours and expenses
• Open and close projects / tasks / sub-tasks
• Research any issues to optimize the billing possibilities for the billing period
• Write off any receivables, labor or expenses as directed by the PM or PIC
• Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM
• Mail / e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures
• Associate's Degree in Accounting or 3 year's experience in accounting / billing process with some college course work completed in accounting
• Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software
• Knowledge of Deltek Vantagepoint software is a plus but not required
• Experience in billing and receivables within the A / E industry preferred
• Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis
• Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment
• Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.