Facilities Manager

POSITION SUMMARY

Under the supervision of the Chief Operating Officer, the Facilities Manager is responsible for leadership, planning, and oversight of all facility operations across the association. This includes maintenance, custodial services, building systems, equipment, grounds, vendor management, risk management, and operational compliance. The position ensures safe, clean, high-quality facilities that support program delivery and member experience.

ESSENTIAL FUNCTIONS

• Lead, develop, and motivate facility staff and vendors to achieve departmental goals.
• Work with executive leadership on long-range planning, operational sustainability, and facility-related strategies.
• Serve as a member of association management, promoting company values, mission, and initiatives.
• Oversee all aspects of building interior and exterior maintenance, groundskeeping, custodial services, and equipment upkeep.
• Ensure proper maintenance of pools, fitness equipment, building mechanical systems (HVAC, electrical, plumbing), and life-safety systems.
• Conduct regular inspections of buildings, property, and equipment.
• Manage California Environmental Reporting System (CERS), Hazmat / Hazcom protocols, and relevant regulatory requirements.
• Promptly and accurately process / complete work orders.
• Maintain clean, attractive, safe, and well-repaired facilities at both locations (Santa Monica & Big Bear Overnight Camp).
• Coordinate, evaluate, and develop vendors to ensure effective operational support.
• Secure bids, oversee subcontractor work, and ensure projects stay within budget, scope, and schedule.
• Assist with and manage small capital projects, ensuring alignment with association needs.
• Partner with Department Leadership to implement safety standards and maintain compliance with OSHA, ADA, CEQA, DEH, CBC, and other regulatory codes.
• Ensure permits, licenses, and certifications are current.
• Act as on-call support for critical incidents and emergencies.
• Develop and manage facility budget, monitor expenses, and ensure cost-effective operations.
• Support financial reporting requirements and budgetary forecasting.
• Collaborate with fundraising teams on capital development (when applicable) and participate in Annual Support Campaign.
• Build and maintain partnerships with civic groups, specialized organizations, community stakeholders, and our client's teams to enhance operational effectiveness.
• Represent our client professionally in all interactions and committee work (e.g., Buildings & Grounds).
• Perform additional duties as assigned.

QUALIFICATIONS

PHYSICAL DEMANDS / WORK ENVIRONMENT :

X Sitting X Kneeling X Carrying X Noise X Extreme Cold

X Standing X Distant Vision X Climbing Ladders X Water X Extreme Heat

X Walking X Lifting X Reaching X Dirt X Fumes

X Pushing X Pulling X Manual Dexterity X Dust X Chemicals

X Close Vision X Bending X Hearing Other :

X Speaking X Climbing Stairs X Keyboard