Office Receptionist / Administrative Assistant

Job Description

Job Description

Location : Glendale, CA

Company : Healthcare Systems of America

Type : Full-Time | Monday–Friday | 9am - 5pm

About the Role

We're looking for a sharp, reliable, and friendly Receptionist to be the face and voice of our office. You'll be the first point of contact for employees, visitors, and clients - ensuring everyone feels welcomed, informed, and supported from the moment they walk through the door (or call in).

This isn't just about answering phones - it's about creating a smooth, professional, and positive experience for everyone who interacts with our organization.

What You'll Do

Greet and assist visitors with professionalism and warmth

Answer and route phone calls promptly and accurately

Manage incoming mail, deliveries, and office supplies

Schedule appointments and maintain conference room calendars

Assist with basic administrative tasks (filing, data entry, etc.)

Run occasional local errands for office needs (e.g., picking up supplies, dropping off documents, or coordinating deliveries)

Keep the front desk and lobby looking polished and welcoming

What We're Looking For

1+ year of experience in a receptionist or administrative role (bonus if it's in a healthcare or corporate office setting)

Strong communication and customer service skills - you make people feel comfortable

Professional demeanor and appearance

Ability to multitask and stay organized in a busy environment

Proficiency with Microsoft Office (Word, Outlook, Excel)

Valid driver's license and reliable transportation for occasional errands

Dependable, detail-oriented, and always a step ahead

Why You'll Love Working Here

Supportive team culture and positive work environment

Growth opportunities within the company

Comprehensive benefits package offered to full-time employees , including health, dental, and vision insurance

Paid time off and holiday pay