Executive Assistant

Inmar IntelligenceHeadquarters, Winston Salem, NC

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The Executive Assistant provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized

coordinator of people and processes, the Executive Assistant serves as a key support to the Senior Leadership Team of Inmar, enabling the

achievement of organizational objectives and key results. Reporting to a manager, the Executive Assistant plays a primary role in facilitating

the general management of the group, coordinating time, resources, and communication (internal and external) dedicated to strategic

priorities, and managing projects involving key stakeholders across the organization.

Primary Accountabilities :

Administrative

Provide high-level administrative support and assistance to the Executive Leadership and / or other assigned leadership staff.

Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.

Maintain and prioritize daily schedules and workload.

Work independently, receiving a minimum of detailed supervision and guidance.

Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.

Arrange travel and accommodations for executives.

Schedule and attend meetings on behalf of executives, taking notes and recording minutes.

Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and / or distribute contents to appropriate staff.

Responsible for maintaining records and performing additional duties as assigned by executives.

Additional Responsibilities :

Performs other duties as assigned
Complies with all policies and standards

Required Qualifications :

Associates in business or related field; Bachelor’s degree preferred

4-6 years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities required

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Ability to function well in a high-paced and at times stressful environment

Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Use Hands to Handle Objects - Regularly

Reach with Hands or Arms - Regularly

Talk or Hear and Read Instructions - Regularly

Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally

View Items at a Close Range - Frequently

Rarely : Job requires this activity up to 25% of the time

Occasionally : Job requires this activity between 25% - 50% of the time

Frequently : Job requires this activity between 50% - 75% of the time

Constantly : Job requires this activity more than 75% of the time

Individual Competencies

Communication : Contributes to strategy for their team.

Problem Solving : Completes routine and repetitive tasks where tasks are straightforward.

Accountability : Entire organization.

Teamwork : Advanced communication skills used to lead a team.

Collaboration : Creates internal alliances outside the immediate team or department.

Authenticity : Departmental oversight including goal setting, budget management, and results.

As an Inmar Associate, you :

Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their

expectations.

Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal

and external clients and communicate effectively with the objective of delighting and retaining the client.

Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish

objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.

Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.

Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.

Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.

Eligible associates have access to :

Medical, Dental, and Vision insurance

Basic and Supplemental Life Insurance options

401(k) retirement plans with company match

Health Spending Accounts (HSA / FSA)

We also offer :

Flexible time off and 11 paid holidays

Family-building benefits, including Maternity, Adoption, and Parental Leave

Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning

Wellness and Mental Health counseling services

Concierge and work / life support resources

Adoption Assistance Reimbursement

Perks and discount programs

Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.

We are an Equal Opportunity Employer, including disability / vets.

This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.

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Executive Assistant • Headquarters, Winston Salem, NC