Event Services Specialist

Event Services Specialist

The Event Services Specialist is a full-time, on-site position responsible for supporting the coordination and scheduling of campus events at Colorado Christian University (CCU). Serving as the initial point of contact for internal event planners, this role facilitates event requests, manages scheduling through the 25Live platform, and ensures accurate communication between departments.

The position requires strong organizational skills, attention to detail, ability to communicate clearly and promptly, loves working with people, a team player, and the ability to collaborate across multiple university departments. The specialist must be proactive in problem-solving, committed to providing excellent service, and able to maintain scheduling processes that support the mission and values of CCU. The specialist thrives in demanding and fast-paced working environments.

The Event Services Specialist contributes to the mission by enhancing the student's educational experience through holistic care and leadership development by facilitating interactions and programs outside of the classroom. The specialist serves as the primary resource for campus event planners and 25Live users, providing support, guidance, and solutions from initial request to post-event wrap-up. The specialist administers CCU's 25Live scheduling software, including backend maintenance, user assistance, policy guidance, and coordination with CollegeNet support. The specialist provides consulting and customer service to campus departments, helping them understand the full range of available resources and ensuring successful event execution.

The specialist sets and upholds standards for external facility rentals and vendors to ensure all activities align with CCU's values and policies; execute contracts and invoices to clients. The specialist actively fosters communication and collaboration among university event planners, encouraging coordinated planning for key events. The specialist creates and refines event planning processes, ensuring clarity from initial scheduling to final setup. The specialist provides training and support for 25Live users across campus, including annual system updates and best practices. The specialist keeps internal resources up-to-date with training materials, scheduling tutorials, event listings, and service request procedures.

The specialist meets regularly with the Logistics Coordinator and Audio Visual team to ensure all set-up and technical needs are accurately captured and communicated. The specialist uses service tickets to streamline internal coordination and maintain a high level of execution for all events.

While performing the duties of this job, you may be required to walk, stand, sit, reach with hands and arms, balance, stoop, speak with clarity, and have appropriate vision and hearing capabilities. The employee must occasionally lift and / or move up to 50 pounds. The employee may work occasional irregular hours, including some nights and weekends. Colorado Christian University expects all faculty and staff to become a part of the University community by participating in activities and events that occur on the campus throughout the year, which may occur during evenings and weekends.

We offer competitive compensation and benefits packages to all employees. Our benefit package includes : a tuition waiver program, excellent healthcare, generous paid time off, matching 403(b) retirement plan, and additional organizational paid benefits and voluntary benefit offerings. The pay range for this job is $21.00 - $22.00 per hour. Pay is assigned by reviewing a combination of job-related factors that may include : internal / external pay equity, the salary structure / pay grade, or a candidate's qualifications / experience for the job. A wage range posted is not a guarantee of a specific wage and CCU reserves the right to make pay decisions based on economic and equity considerations. CCU does not determine pay based on sex or any other protected status. Pay and benefits will be discussed in more detail as candidates progress through the interview process.

Applications will be accepted until the position is filled. Colorado Christian University does not discriminate on the basis of race, color, national origin, ethnicity, ancestry, sex, age, physical or mental disability, military or veteran status. CCU is committed to an environment free from discrimination and harassment and calls on every member of the university community to be vigilant in deterring and reporting all violations. CCU does reserve the right to exercise preference on the basis of religion in all of its employment practices. All employees who work at CCU must demonstrate a spiritual testimony consistent with our evangelical mission and follow our lifestyle expectations.