Sr. Event Planner

New York Life Insurance CoNew York, NY, US

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Location Designation : Hybrid - 3 days per week

Our New York Life culture has laid the foundation for over 180 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. The strength revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You will be part of an inclusive team guided by our belief to always be there for each other–providing the support and flexibility to grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

Sr. Event Planner will consistently deliver exceptional service to our clients through insight, creative leadership, and project management. This position is an integral part of our Corporate Events team and will be responsible for managing, supporting and / or executing various events from initial concepts through execution and final reconciliation.

What You’ll Do : Client Management

Act as the client’s point of contact during the planning and execution of live events, either as project lead or as an integral part of the planning team
Build and maintain effective client relationships, anticipating requirements, understanding client needs and ensuring that requests are addressed in a timely manner
Ensure clear communication with the client around all project deliverables including roles and responsibilities, agreed scope and budget, timelines and program status
Work in partnership with clients in an advisory capacity, consulting on industry best practices and recommending creative, effective and appropriate solutions

Project Management

Manage, prioritize and oversee events from creative concept through initial briefing to reconciliation including but not limited to initial budget creation, timeline management, planning, onsite delivery and post event reporting

Involvement in or oversight of all elements of the planning process including but not limited to venue and supplier sourcing and management, rooming blocks, F&B, AV and build, registration and event apps, staffing, F&B, security, transportation, signage and branding, SWAG sourcing, etc.

Create and maintain complex project schedules, internal and external project documentation including project and ops plans, internal master decks, client WIP decks, meeting agendas and meeting minutes etc.

Actively contribute to or lead internal project meetings or client meetings

Sourcing and management of all suppliers including negotiation of contracts

Manage and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the event production process

Involvement in pitch development, research, writing and presentation as required

Team Management

Lead or participate in regular internal team and project meetings, managing communications between team members to ensure clarity and that all deliverables and timelines are met

Work with team to ensure adherence to client requirements and expectations

Coach and oversee junior team members and freelancers on execution of job requirements

Provide support for other team members and peers as required

Field questions and offer advice to team members to assist with creative problem solving

Budget Management

Build competitive, accurate and detailed program budgets

Manage budget revenue throughout the planning process

Responsible for accurate budget reporting to clients and timely reconciliation of events

Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies, by forming strong partnerships with trusted suppliers

Creative Management

Participate in creative brainstorms to generate ideas for clients

Keep up to date on the industry, new suppliers and solutions and share learnings with team

Attend industry events to gain exposure to new ideas

Continually look for innovative solutions and production methods

Contribute and recommend ideas for alternative solutions or latest technologies to add value to client deliverables or improve internal processes

What You’ll Bring :

6 – 8+ years’ live and event experience

Advanced project management skills including budget creation, management and reconciliation

Experience with business meetings, product launches and experiential events

Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers

Excellent oral and written communication skills

Advanced negotiating, risk management and contracting skills

Good / advanced working knowledge of Microsoft Office

Good / advanced working knowledge of audio-visual systems as it relates to live events

Creative problem solver, resourceful, team player

Calm and flexible approach to handling the pressure and stress of ever-changing demands

Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines

Ambitious and proactive

Willing to travel when required

Ability to work across time zones and with global event teams

Advanced working knowledge of key APAC destinations including venues and suppliers

Global event delivery experience a plus

Demonstrated ability to collaborate with colleagues at all levels

Familiarity with Salesforce and project collaboration tools (e.g. Slack)

Experience working with technical vendors, fabricators, specialists and artists

Bachelor’s degree preferred

ADMINISTRATION & GENERAL :

Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity

Ensure knowledge is shared within the team to enable them to work smarter and more efficiently

Build excellent relationships with the team through positive communications, adding to a positive work environment

Accurate adherence to the company’s time tracking policies and systems

Work on ad hoc requests as required

Pay Transparency

Salary Range : $95,000-$162,500

Overtime eligible : Exempt

Discretionary bonus eligible : Yes

Sales bonus eligible : No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site .

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation . We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com .

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.

Job Requisition ID : 92206

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Event Planner • New York, NY, US