Office Assistant

Job Description

Job Description

Job Title : Office Assistant Reports to : Chief Development Officer

Position Overview

The Office Assistant provides vital clerical and organizational support to Wesley Glen’s executive leadership team. This position ensures that records, communications, and daily office operations run smoothly across all departments. The ideal candidate is dependable, detail-oriented, and takes initiative to keep the organization organized and efficient.

Key Responsibilities

Clerical & Administrative Support

• Answer, screen, and direct incoming phone calls with professionalism; take clear and timely messages for follow-up.
• Prepare, proofread, and distribute correspondence, reports, and meeting materials.
• Maintain digital and physical filing systems to ensure records are organized, accurate, and easily accessible.
• Track and log documentation, departmental expenses, approvals, and other updates from departments and external partners.
• Manage inventory of office supplies, mailing materials, and branded merchandise, including restocking and ordering as needed.

Data Entry & Record Management

Operational & Event Support

Communications & Errands

Additional Responsibilities

Qualifications