Executive Assistant Leading Private Equity Team (New York)

Executive Assistant Leading Private Equity Team

$95100K base + bonus + paid OT + comprehensive benefits

Hours : 9am5pm ET; onsite 5 days / week in Greenwich, CT

A compelling role for an articulate, agile, and highly organized Executive Assistant eager to contribute to a sophisticated, fast-moving private equity team. The environment is hands-on, collaborative, and requires someone who can anticipate needs before they arise.

This opportunity is perfect for a proactive problem-solver who navigates shifting priorities with ease, adjusts smoothly to diverse working styles, and brings a high level of judgment, confidentiality, and follow-through.

What Youll Do :

Provide high-level administrative support to a team of executives across varying seniority levels

Manage complex and ever-changing calendars; coordinate meetings, calls, and resolve scheduling conflicts

Coordinate extensive domestic and international travel; book flights, accommodations, ground transport, dining, and prepare detailed itineraries

Handle incoming calls; take clear, accurate messages and ensure timely communication

Prepare and process monthly expense reports with accuracy and efficiency

Greet guests and manage meeting logistics, including food and beverage arrangements and post-meeting cleanup

Assist with preparing materials for meetingsagendas, presentations, and documents

Maintain and organize personal and professional files

Manage contact lists; add, update, and maintain entries

Support two senior executives with distinctly different working stylesone fast-paced and high-energy, the other an early riser with real-time needs

Collaborate with a large, supportive administrative team across multiple locations

Maintain strict confidentiality and exercise sound judgment with sensitive information

Juggle competing priorities while ensuring nothing falls through the cracks; handle additional projects as they arise

What Were Looking For :

Bachelors degree required

37 years of experience supporting teamsFinance preferred; open to Consulting or Legal

Demonstrated ability to support multiple executives simultaneously; DealCloud experience a plus (training available)

Exceptional written and verbal communication skills

Proficiency in Microsoft Office Suite (Outlook, Excel, Word)

Outstanding organizational skills, attention to detail, and time-management capabilities

Highly proactive, flexible, and capable of adapting to different communication and work styles

Dependable, solutions-oriented, and calm under pressure with a service-driven mindset

Exercises excellent judgment, discretion, and professionalism with sensitive materials

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