Administrative Coordinator

Administrative Coordinator

Join HGA's Milwaukee Healthcare practice-where you'll support brilliant people working on truly exciting projects! We're seeking an Administrative Coordinator to partner with Principals and project teams in our architectural practice group. This role is perfect for someone who is passionate about delivering exceptional service to both internal and external clients. The ideal candidate is highly organized, excels at time management, and demonstrates outstanding attention to detail, follow-through, and workload prioritization. You'll thrive if you enjoy anticipating the needs of others while maintaining a positive, can-do attitude. In this role you will : maintain daily communication with team leaders to determine assignments, priorities, and seek clarification, as necessary; partner with and provide direct support to the Healthcare Practice Group including direct Principal support (calendar management, correspondence, staffing, department meetings, annual staff reviews, etc.); perform a variety of administrative duties in support of a department, project team, or group leaders : coordinate travel arrangements; prepare presentations and reports; prepare correspondence, agendas, meeting minutes, etc.; may maintain logs and databases; assists with budgets and expense tracking; prepares and processes expense reports; and schedule meetings, conference calls and appointments, communicating directly with clients, as needed. Work closely with Healthcare leadership to stay informed of multiple deadlines where additional help may be needed while understanding the importance of team-playing and offering services to assist others; maintain ongoing communication with peers and works to maintain quality standards within departments through identification of problem processes, potential changes in work processes and participation in department meetings; recognize the importance of confidentiality when working with a variety of documents and conducts self in a professional manner; and other duties or responsibilities as assigned. You will need to have : A Bachelor's degree in Business Administration or related field preferred Minimum of 5 years administrative experience, preferably in an Architecture or Engineering environment Proficiency in Microsoft Office products including Word, Excel, PowerPoint and...