Accounts Payable Specialist - Senior

Your Role

The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions.

What You Will Do

Process a high volume of accounts payable transactions accurately and efficiently

Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems

Manage weekly check runs, wire transfers, and rush payments as required

Ensure timely and compliant vendor payments in accordance with company policies

Investigate and resolve discrepancies or issues that arise during invoice processing

Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries

Assist with vendor onboarding and maintain vendor records

Create and manage budgets in alignment with departmental goals

Generate, review, and maintain accurate financial reports

Review employee timesheets and labor allocations for accuracy

Reconcile and manage corporate credit card transactions

Conduct regular reviews of open payables and outstanding checks

Support internal and external audits by preparing required documentation

Prepare and review journal entries for the month-end close process

Assist with cash receipt entries and general accounting tasks as needed

Participate in month-end close activities and special projects as assigned

Your Qualifications

5+ years of experience in accounts payable or a related accounting field

Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred

Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)

Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines

Demonstrated ability to identify and implement process improvements

Strong communication skills, both verbal and written

Self-motivated, proactive, and able to work both independently and collaboratively

Proven ability to handle a high-volume workload in a fast-paced environment

• The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life At Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.