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Executive Administrative Assistant

Executive Administrative Assistant

Keurig Dr PepperFrisco, TX
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Job Overview :

Keurig Dr Pepper is a modern beverage company, with more than brands people know and love. We challenge the usual and always push beyond the expected. We are building a culture that is our competitive advantage one that is growth focused, change resilient, collaborative, innovative, nimble, diverse and inclusive.

As the Executive Administrative Assistant , you will provide dependable, high quality administrative support to multiple senior Supply Chain leaders at KDP. You will be a consummate professional, working collaboratively to ensure the success of the Supply Chain and KDP leadership teams. You will work with minimal supervision in a fast-paced environment, exercise superb judgment in proactively prioritizing work, and maintain the highest level of confidentiality and discretion while performing a full range of administrative duties. You will also create and maintain specialized reports, pre-work and meeting preparation, presentations, records, and files required for the Supply Chain Leadership team.

Your Responsibilities will include :

  • Manage the agendas of senior Supply Chain leaders
  • Provide full administrative support including, but not limited to, schedule management, travel arrangements, expense / invoice management and event / meeting planning
  • Develop presentations, templates, graphics, and chart inputs at the highest professional standards. Proofread and edit presentations as needed
  • Organize and effectively develop executive level presentation materials
  • Source and collaborate with external graphic design agencies for presentations and content creation
  • Maintain a high level of professionalism in dealing with all business matters
  • Manage team related inquiries and serve as key point of contact
  • Effectively manage work of a confidential nature with discretion
  • Proactively and effectively manage and prioritize senior Supply Chain leaders time
  • Help ensure requests are responded to in a timely manner, using superb judgment to assist and make decisions with minimal supervision
  • Build and maintain high level of collaboration / partnership with other administrative staff across the organization for mutual success
  • Screen and manage telephone and email inquiries and requests
  • Ensure timely expense reporting in compliance with organizational policies
  • Process departmental invoices and ensure all incoming invoices are on time and accurate (use of SAP system)
  • Carry out any other task that may support KDPs supply chain functions
  • Follow all Keurig Dr Pepper policies and procedures

Requirements :

  • 5+ years administrative experience supporting executive-level leadership
  • Expertise with Microsoft Office Suite including but not limited to Excel, Word, PowerPoint, and Outlook
  • Excellent time-management and priority-setting skills
  • Must possess excellent written, verbal and presentation skills
  • Strong organizational and planning skills
  • High attention to detail and accuracy
  • Excellent judgment, problem solving skills and decision-making ability
  • Ability to work independently and to be resourceful with minimal supervision
  • Excellent interpersonal skills and ability to work in a fast-paced, changing environment
  • SAP, WebEx, and Concur Travel & Expense experience preferred
  • Demonstrated ability to manage multiple deadlines and competing priorities, while keeping organized, efficient, positive and focused
  • Desire to proactively partner with administrative peers for efficiency and effectiveness in supporting senior-level individuals
  • Drive to provide best in class support to leaders, enabling their success and the success of the team / company
  • Demonstrated ability to manage multiple projects and tasks with advanced knowledge of Microsoft Office productsExcel, Outlook, etc.
  • Can do attitude with a willingness to pitch in
  • Personal desire to succeed and grow with a thriving company
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