Administrative Coordinator, Engineering & Facilities

Position Summary

The Administrative Coordinator serves as the operational backbone of the Engineering and Facilities department functioning much like an event planner in coordinating and fulfilling service requests across the museum. As part of a service-providing department the top priority of this role is ensuring seamless fulfillment of services through Facility Work Orders and EMS Service Orders / Requests. This position also supports work scheduling and provides administrative assistance with budgeting and procurement requiring excellent organizational skills and the ability to coordinate effectively across multiple MFAH departments while supporting the Office Manager and E&F team.

Responsibilities :

Event Support and Facilities Work Orders

• Support the E&F department by receiving and processing all facilities work orders EMS service requests BEOs and IERFs for events submitted by all MFAH departments
• Coordinate facility work order assignments with Electrical Lighting HVAC Operations Groundskeeping and Building Services Assistants
• Work with the Event Management System (EMS) to verify event information approve service requests and coordinate and assign information to the E&F team for fulfillment
• Regularly monitor and update EMS and department SharePoint site to inform staff of changes to events
• Communicate with all MFAH departments regarding their E&F needs for their events and attend meetings or event walkthroughs on behalf of the department
• Manage the department email for event or facility work order related inquiries
• Administer the event support process for the department updating it as needed and train E&F team on using the SharePoint site
• Manage the internal chargeback process and administer chargebacks relating to events

Work Scheduling and Assignments

Accounting and Budgets

Supply Inventory Ordering and Contractors

Safety Emergency Preparedness and Administrative Support

Skills Knowledge and Abilities :

Education and Experience :

Equal Opportunities for All

At the MFAH we believe that diversity equity accessibility and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity inclusion and excellence.

Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race creed color age gender sexual orientation religion national origin gender identity or expression genetic information disability or veteran status or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.

Research shows that individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore if much of this job description describes you then you are highly encouraged to apply for this role.

The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and / or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed please contact the human resources department :

Required Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full-Time

Experience : years

Vacancy : 1