Office Assistant - Central Office

Office Assistant

We are excited to invite a proactive and detail oriented Office Assistant to join our central office team in Manhattan, NY. As the Office Assistant, you will play a pivotal role in our organization, ensuring the smooth and professional operation of our Central Office. Under the supervision of the Central Office Manager, the Office Assistant will manage the reception desk and support the day-to-day administrative functions of the Central Office Administration team. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve.

ABOUT HOMES FOR THE HOMELESS : Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

Essential Duties And Responsibilities

Assist the Central Office Manager with opening and closing the Central Office (CO) as needed.

Answer CO phone calls and direct calls accordingly.

Check the main CO voicemail and forward messages to the appropriate staff.

Greet and assist office visitors.

Maintain and distribute the Central Office phone directory.

Maintain and distribute CO staff daily sign-in sheets.

Receive incoming mail and packages; sort and distribute them to staff or staff mailboxes.

Coordinate and schedule vans for CO staff site visits, and maintain updated driver contact information.

Create and reconcile daily reports of attendance, remote work schedules, and others as requested.

Assist the Office Manager with inventory, ordering, and restocking of CO supplies as requested.

Provide backup support to the Office Manager on all functions as needed.

Support the CO team with administrative duties such as filing, copying, scanning, mailing, and sorting / distributing in-kind donations.

Support Administration and other CO departments on various projects as requested.

Qualifications

High School diploma or equivalent.

Some experience supporting office administrative and / or reception duties highly preferred.

Intermediate skills with Microsoft Office applications, including outlook, excel, and word.

Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills.

Excellent phone attendant skills.

Excellent communication skills.

Compensation / Eeo

In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work / Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.

Time Shift : 9am-5pm, Monday - Friday

Salary : $40,000