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Cultural Event Assistant (PT)

Government JobsParker, CO, US

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Job Summary

Under general supervision, this position assists in planning, setting up, and operation of events, classes and activities.

Examples Of Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties. The below list is intended to be illustrative of the responsibilities of this position and is not all encompassing. This job description does not constitute an employment agreement and the Town may change these duties at any time.

Provides event coordination, set-ups and tear downs in the PACE center, the Schoolhouse, and the Ruth Memorial Chapel; reconfigures event spaces for a variety of classes, workshops, meetings and events.
Coordinates and provides direction to porters, concessions staff, event technicians and volunteers at assigned events.
Provides excellent customer service and creates positive relationships with facility users and renters; ensures the same from all assigned staff.
Researches, resolves, and responds to information requests, inquiries, and concerns / complaints form the public; prepares correspondence in response to the same.
Understands and receives cross-training in facility operations, may assist with the box office, concessions, or provide support with technical equipment.
Assists in the planning and execution of a variety of events such as concerts, classes, plays, art openings / exhibits, special events, festivals, ceremonies and informational events; attends event as assigned.
Assists with inventory management; procures supplies as needed.
Performs other related duties as assigned.

Minimum Qualifications

The requirements listed below are representative of the education, experience, certification and / or licensure required. An equivalent combination of education and experience to perform the essential duties and meet the necessary employment standards may be considered.

Must be at least twenty-one (21) years of age and possess a high school diploma or GED equivalent supplemented by 2 years of experience in events planning.

Possession of or ability to readily obtain a valid Driver's License issued by the State of Colorado for the type of vehicle or equipment operated; safe driving record and a minimum of two (2) years of driving history.

Possession of or the ability to obtain TIPs certification within six (6) months of hire.

Employment Standards

The requirements listed below are representative of the knowledge, skill, and / or ability required.

Knowledge of relevant town, state, and federal laws, regulations, and policies.

Knowledge of event planning, volunteer coordination, and equipment setup for indoor and outdoor events.

Knowledge of modern office practices, including computer use and standard office equipment.

Knowledge of customer service and public relations techniques.

Knowledge of cash handling, record keeping, and basic mathematical principles.

Skill in problem solving, including the ability to assess situations and implement effective solutions.

Ability to follow and give clear verbal and written instructions; able to report operations accurately.

Ability to manage multiple tasks simultaneously with attention to detail.

Ability to interact tactfully and courteously with the public, including managing complaints and resolving conflicts.

Ability to work effectively under pressure and handle stressful or hostile situations professionally.

Ability to collaborate with staff, departments, officials, external agencies, and the public.

Ability to support and implement departmental goals, policies, and procedures.

Ability to work evenings, weekends, and holidays.

Additional Information

The working conditions described below are representative of those an employee generally encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties.

Tools & Equipment

Requires frequent use of a computer, software packages, standard office equipment, small hand tools and an automobile.

Physical Demands

Requires regular sitting, standing, walking, talking, handling, feeling or operating objects, stooping, kneeling, crouching, or crawling. Requires occasional reaching with hands and arms, climbing and balancing. Requires regular physical activity with heavy lifting, up to fifty (50) pounds. Requires close and distance vision acuity and the ability to adjust focus, allowing a broad field of vision. Employee must communicate clearly and effectively; must understand and be understood.

Environment

Work is frequently performed in an office environment, classroom, or public assembly facility. On occasion, the employee will work outdoors at various locations. The employee is occasionally exposed to extreme wet and humid conditions, extreme hot and / or cold conditions, or airborne particles. The noise level is usually high and may range from moderate to extreme. The employee may occasionally work with or around hazardous items or hazardous conditions such as mechanical equipment, electrical equipment, chemicals, or radiant energy.

General Information

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work is generally performed in an office environment, classroom, and public assembly facility, occasionally outdoors at various locations. The noise level in this environment is usually moderate, with occasional high levels and vibrations, including during events.

Occasionally, the employee will be required to work outside or drive in varying temperatures and conditions, which include wet and humid conditions, hot and / or cold conditions and airborne particles. The employee may on occasion, work near moving mechanical parts; in high, precarious places; exposed to fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The employee occasionally encounters odors, dusts and mists.

The duties listed are intended only as illustrations of the various types of work that may be performed, and are in no way construed or perceived to be exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Additional Information

Parker is committed to maintaining a friendly, home town atmosphere. We place a premium on teamwork and participation while encouraging creativity and individual initiative. We believe that through collaboration, leadership can occur at all levels. We take our commitments seriously and strive to reach positive solutions.

The duties of the job description are to be performed by demonstrating the Town's core values of Commitment to Quality Service, Integrity, Innovation and Teamwork. This job description does not intend to list every function of the position, does not constitute an employment agreement, and is subject to change.

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Event Assistant • Parker, CO, US