Job description :
Job Title : Property Manager Homeowners Association (HOA)
Location : Williamsville, NY Employment Type : Full-Time Reports To : CFO / Owner
Position Summary :
The Property Manager oversees the daily operations, financial performance, and community relations of assigned homeowners association (HOA) properties or condominium complexes. This role ensures that each community is well-maintained, fiscally sound, and compliant with governing documents, state laws, and board directives. The Property Manager serves as the primary liaison between homeowners, vendors, and the HOA Board of Directors.
Key Responsibilities :
Community Management & Operations
- Manage day-to-day operations of assigned HOA / condominium communities.
- Conduct regular property inspections to ensure cleanliness, safety, and compliance with association standards.
- Oversee maintenance and repairs, coordinate with vendors, and ensure timely completion of work.
- Enforce community rules and regulations per governing documents and board policies.
- Respond promptly and professionally to homeowner inquiries and concerns.
Board Support & Governance
Prepare and distribute meeting agendas, management reports, and financial summaries for Board meetings.Attend board and annual meetings; provide operational updates and recommendations.Assist the Board with policy development, rule enforcement, and long-term planning.Financial Management
Assist in preparation and administration of annual operating budgets and reserve studies.Review financial statements, approve invoices, and ensure expenditures align with budgets.Support the Board in monitoring delinquencies and enforcing collection policies.Vendor & Contract Management
Solicit bids and negotiate contracts for maintenance, landscaping, and other services.Monitor vendor performance to ensure contract compliance and quality standards.Maintain accurate records of all vendor agreements and insurance certificates.Compliance & Reporting
Ensure compliance with state HOA regulations, governing documents, and fair housing laws.Maintain accurate association records including meeting minutes, correspondence, and maintenance logs.Prepare and distribute newsletters, notices, and community communications as directed by the Board.Qualifications : Qualifications :
Education : Bachelors degree, or relevant work experience.Experience : 3+ years of property management experience, or experience managing community associations, condominiums, or similar properties.Skills :Strong organizational and project management skills
Excellent written and verbal communicationBudgeting and financial analysis experienceProficiency with property management software (e.g., TOPS, AppFolio, Buildium)Personal Attributes :
Professional demeanor with strong customer service orientationAbility to mediate and resolve conflicts diplomaticallySelf-motivated, detail-oriented, and able to manage multiple prioritiesComfortable working with diverse stakeholders homeowners, board members, vendors, and staffWhy is This a Great Opportunity :
Join a well-established, reputable property management company that values professionalism, teamwork, and community. This role offers autonomy, variety in your day-to-day work, and the chance to make a real impact on the quality of life for homeowners. If youre looking for a stable, growth-oriented environment with supportive leadership, this is an excellent next step in your property management career.
Salary Type : Annual Salary
Salary Min : $ 55000
Salary Max : $ 60000
Currency Type : USD