Do you thrive in a fast-paced environment, love to solve problems before they arise, and have a knack for both organization and creativity? Clark and Clark Real Estate is seeking a dynamic and proactive Executive Assistant who is highly detailed and organized, tech-savvy, self-motivated, and loves the idea of supporting a driven real estate team while contributing to its digital presence.
This is not your average assistant role!
As our Executive Assistant, you’ll be the right hand to our team leader, managing emails, schedules, newsletters, social media, events, and managing projects across multiple businesses and streamlining systems and processes. This isn’t just an assistant role. I’m looking for someone who wants to grow into an Operations Manager - someone who will help me build systems, lead projects, and have a real impact on our success. If you want a seat at the table as the company scales, this is it.
Compensation :
- Salary Range : $40,000 - $50,000
- Paid Time Off
- Bonus Opportunities
- Growth opportunities
Compensation :
40,000 - $50,000
Responsibilities :
Track wholesale transactions, listings, and wholesale deals from lead to closeCoordinate with title companies, clients, agents, and vendorsMaintain and optimize CRM, pipeline, and task systemsOnboard new agents / team members and assist with recruiting tasksHandle unexpected issues independently (e.g., property access or vendor delays)Manage and grow the team’s presence across social platforms (Instagram, Facebook, LinkedIn, etc.) by creating and posting engaging content, including posts, stories, and reelsLeverage & research automation tools and systems to streamline workflows, minimize manual tasks, and enhance team efficiencyUtilizing technology is a large part of the rolePromote “coming soon” listings, open houses, and team achievements through compelling social media and marketing effortsDesign clean, eye-catching materials such as flyers, listing packages, event promotions, and yard signs using Canva or similar toolsSend out off-market opportunities through Mailchimp and update landing pagesSupport email marketing efforts and newsletter distribution to engage clientsMaintain and optimize the CRM by keeping data clean, organized, and accurately taggedMonitor lead flow daily and ensure timely, effective follow-up by distributing leads to the appropriate agents (using Zapier and other technology to implement automation)Own the "behind-the-scenes" operations of lead management to support the team leader’s focus and improve overall productivityContinuously look for opportunities to improve processes, increase speed to lead, and create a seamless backend experience for the teamManage calendars, schedule meetings, and coordinate daily activities for the team leaderManaging day-to-day office operationsScreen and direct phone calls; distribute correspondenceQualifications :
2+ years of admin, marketing, or operations experience (real estate experience is a plus)Basic knowledge of Canva, Google Suite, Zapier, and social media platforms requiredFamiliarity with CRMs like Bold Trail, RESimpli, or similar technology! Zapier, Mailchimp, AI, and the implementation of other tools for more automationExcellent written and verbal communication skillsExperience working with small, fast-growing teamsHighly organized, detail-oriented, and proactiveAbility to multitask, prioritize daily workload, and adapt to shifting tasksThis person must have a CAN and WILL DO attitude. This person will do anything and everything they need to free their agents up to sellBonus If You Have :
Experience with video editing or content creation (Reels / TikToks)Familiarity with real estate transactions, contracts, or wholesale dealsExperience working with small, fast-growing teamsAbout Company
Clark and Clark Real Estate is a top-tier, client-focused real estate agency based in Grand Rapids, MI. Our team prides itself on providing exceptional service and creating lasting relationships with clients. We value integrity, hard work, and a passion for real estate, and we are looking for someone who shares these values to help us continue to grow and succeed. Join us and be a part of an exciting, fast-paced environment with endless opportunities for personal and professional growth!
