Administrative Coordinator

Administrative Coordinator

Join HGA's Milwaukee Healthcare Practicewhere you'll support brilliant people working on truly exciting projects!

We're seeking an Administrative Coordinator to partner with Principals and project teams in our architectural practice group. This role is perfect for someone who is passionate about delivering exceptional service to both internal and external clients. The ideal candidate is highly organized, excels at time management, and demonstrates outstanding attention to detail, follow-through, and workload prioritization. You'll thrive if you enjoy anticipating the needs of others while maintaining a positive, can-do attitude.

In this role you will :

Maintain daily communication with team leaders to determine assignments, priorities, and seeks clarification, as necessary;

Partner with and provide direct support to the Healthcare Practice Group including direct Principal support (calendar management, correspondence, staffing, department meetings, annual staff reviews, etc.);

Perform a variety of administrative duties in support of a department, project team, or group leaders :

• Coordinate travel arrangements;
• Prepare presentations and reports;
• Prepare correspondence, agendas, meeting minutes, etc.;
• May maintain logs and databases;
• Assists with budgets and expense tracking; prepares and processes expense reports; and
• Schedule meetings, conference calls and appointments, communicating directly with clients, as needed.

Work closely with Healthcare leadership to stay informed of multiple deadlines where additional help may be needed while understanding the importance of team-playing and offering services to assist others;

Maintain ongoing communication with peers and works to maintain quality standards within departments through identification of problem processes, potential changes in work processes and participation in department meetings;

Recognize the importance of confidentiality when working with a variety of documents and conducts self in a professional manner; and

Other duties or responsibilities as assigned.

You will need to have :

Salary Information :

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and / or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Pay range : $25.43 - $28.98 / hr

Additional Information :

HGA is a place where you can do your best work. We believe that enduring, impactful design results from deep insight into the people and passions that animate each unique environment. We value empathy, are fueled by curiosity, and embrace the hard work that leads to innovation. Equally important is our commitment to creating a culture of inclusivity and diversity where we encourage your originality, respect the need for flexibility and work-life balance, and empower your desired career growth. HGA is a national award-winning interdisciplinary design firm rooted in architecture and engineering.

Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other.

Sustainability is committed to meeting our clients' sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to net positive energy; from a neutral effect on health, safety, and resources to a positive one.