Office Coordinator Lead LA Office

Office Coordinator Lead LA Office

We are looking for an enthusiastic and organized Office Coordinator Lead to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.

The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensuring seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.

Responsibilities :

• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
• Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
• Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
• Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
• Assist in planning and executing office events, orientations, and special projects.
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
• Act as the primary point of contact for site-level inquiries related to office services and supplies.
• Work cross-functionally with other departments to ensure efficient communication and operational support.
• Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
• Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.

Minimum Requirements :

Working Conditions :

Physical Conditions :

$72,000 - $115,000 a year

The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer. Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more! 100% employer-paid health care, 401k & Retirement Plans, unlimited PTO, weekly paid office lunches, end of year bonuses, fully stocked breakrooms, stock options, and paid parental leave.

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a "U.S. person" as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin / ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.