Virtual Assistant Real Estate

About the Role (Remote, Contract)

We’re seeking a highly organized and detail-oriented Real Estate Virtual Assistant to support our property acquisition, marketing, and management operations. The ideal candidate will have hands-on experience with CRM systems (preferably Pipedrive) and be skilled in organizing, updating, and maintaining a comprehensive real estate property database .

You’ll play a key role in keeping our real estate pipeline up to date, ensuring data accuracy, and assisting with administrative and marketing tasks to help streamline business operations.

Key Responsibilities

Manage and update property and client data in Pipedrive CRM (or similar platforms).

Create, organize, and maintain a database of real estate properties — including property details, owner information, deal status, and notes.

Track leads, prospects, and follow-up activities within the CRM.

Assist in data entry, property research, and record management.

Coordinate and schedule appointments, calls, or property inspections as needed.

Generate and manage property lists, reports, and summaries for internal use.

Support marketing efforts by maintaining accurate property and contact data for email campaigns or listings.

Communicate with team members to ensure all property and client information is current and complete.

Qualifications

Experience with CRMs — Pipedrive experience strongly preferred.

Strong understanding of real estate databases, property records, or lead management systems .

Excellent data entry accuracy and attention to detail.

Ability to prioritize, organize, and manage multiple tasks efficiently.

Proficient in Google Workspace or Microsoft Office Suite .

Strong written and verbal communication skills.

Previous experience as a Real Estate Assistant, Transaction Coordinator, or CRM Administrator is a plus.

Preferred Skills

Familiarity with real estate processes, property sourcing, or real estate marketing.

Basic understanding of real estate investment terminology.

Experience using spreadsheets or data management tools for property tracking.

This is a remote position.