Closing Coordinator
Come work at Associa! We are an industry leader in community association management and we are looking for a talented Closing Coordinator. If you're serious about your next move, Associa is an excellent place to grow your career.
The Closing Coordinator will perform the duties of a closing / legal coordinator and will be assigned a portfolio of multiple associations. Maintain individual and accurate financial records for each association. Maintain a working relationship with the association manager, association team, association board of directors, owners and legal counsel.
Duties include but are not limited to :
1. Maintain community archives association files current including but not limited to :
6D / Closing letter templateGoverning DocsQuestionnairesBudgets- FinancialsProcess requests in a timely fashion for closing items orderedLog notes of sales requests in CaliberUnits in collections must be confirmed with legal team including if there are additional legal fees to post.Email Accounting Coordinator, Administrator, Manager copies of 6d / Cert of no lien and then closing checks and docs upon receipt.Set up new clients assigned to coordinator in Community Achieves.Contact manager to complete questionnaire for new clients.Performs miscellaneous job-related duties as assigned.Collections of association delinquent accounts.Produce monthly delinquency owner statements based on the grace period and late / interest fees of each association.Produce first and second collection letters to delinquency owner based on the collection policy.Produce monthly reports on delinquent owners' status.Communicate with unit owners who respond to statements and / or letters.Prepare repayment agreements with unit owners per the collection policy.Enter notes in software regarding any responses from unit owners.Legal CollectionsUpon request of the manager / accounting coordinator submit delinquent accounts to legal for further collection.
Submission will include copies of the following :
Owner LedgerEMG collections lettersAdditional documents requested by the legal team.Liaison with the legal team accounting team and manager.Provide updates to legal team, accounting team, manager, and BOD as necessary.Record legal actions in Caliber. (Note : Feniger and Uliasz has ability to update files in Caliber.)Attend court hearings if requestedOther collection dues as requestedRequirements
Skill in organizing resources and establishing priorities.Ability to analyze and interpret the needs of the Property Managers, Boards, Owners, and vendors and offer appropriate solutions.Knowledge of accounting principles, procedures, and standards, as applied to Condominium Associations.Ability to analyze and interpret financial data and prepare financial reports, statements.Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
