Administration Coordinator

Job Description

We are seeking a detail-oriented Administrative Support professional to assist with daily operations in our industrial and shipyard locations. This position plays a vital role in supporting project teams, management, and field staff to ensure smooth workflow and compliance with company and client requirements.

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Provide administrative support to project managers, supervisors, and field teams.

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Prepare, organize, and maintain documentation including work orders, timesheets, safety records, and compliance reports.

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Assist with scheduling, coordinating meetings, and tracking deadlines.

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Handle data entry, filing, and recordkeeping (digital and paper).

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Communicate with employees, clients, and vendors via phone, email, and in person.

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Support HR functions such as onboarding, training coordination, and maintaining personnel files.

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Monitor supply inventory and process purchase requests for project and office needs.

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Ensure adherence to company policies, safety standards, and shipyard requirements.

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\n \nRequirements\n \n

Previous administrative or clerical experience preferred (industrial, construction, or shipyard environment a plus).

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Strong computer skills (MS Office Suite, data entry, scheduling tools).

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Excellent written and verbal communication skills.

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Highly organized with the ability to multitask in a fast-paced environment.

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Must be a U.S. citizen or authorized to work in the U.S.

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Ability to pass background check and drug screening.

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TWIC card a PLUS

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