Accounts Payable Specialist

Accounts Payable Specialist

3 Months (Possible Extension)

• must be local to Nashville or Johnson City, TN. Hybrid schedule for Nashville, onsite 5 days / week if in Johnson City.

Description :

Process a high volume of invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.

Perform thorough reviews of invoices, purchase orders, packing slips for physical goods and reports for accuracy, completeness, and proper coding.

Ability to understand and differentiate processing of invoices for 3-way matching in a manufacturing environment.

Resolve invoice discrepancies or issues by collaborating with internal departments and external vendors.

Be able to escalate AP matters per company protocol on a timely and effective basis.

Ensure proper approval and documentation of invoices, including obtaining necessary authorizations and validating supporting documentation.

Prepare and perform weekly payment runs, following established payment terms and schedules.

Reconcile vendor statements and address any outstanding balances, credits or discrepancies.

Serve as a point of contact for vendor inquiries, responding promptly and professionally to resolve any payment-related issues.

Maintain accurate and up-to-date accounts payable records and documentation, both in physical and electronic formats.

Collaborate with the accounting team to identify process improvement opportunities and implement efficiency-enhancing initiatives.

Stay informed about industry best practices and emerging trends in accounts payable processes and systems.

Effectively communicate and have a professional demeanor with all levels of staff as well as vendors and internal customers in a proactive manner.

Assist in training and mentoring junior accounts payable clerks, providing guidance and support as needed.

Minimum Required :

5+ years proven experience as an Accounts Payable Clerk or similar role, demonstrating proficiency in accounts payable processes and procedures.

Strong knowledge of accounts payable principles, including invoice processing, payment terms, and general ledger coding.

Excellent attention to detail and accuracy, with the ability to handle a high volume of invoices.

Knowledge of financial controls, compliance, and regulatory requirements related to accounts payable.

Proficiency in Microsoft Office tools with high proficiency of MS Excel (pivots, VLOOKUP's

Experience in ERP systems

Preferred :

Life sciences and biotechnology industries experience.

Experience in public companies.

Experience in Dynamics 365

Experience working through P2P system (e.g., Coupa, Tipalti) implementations.

Education : Minimum Required :

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