Talent Acquisition Specialist

Talent Acquisition Specialist

The Talent Acquisition Specialist plays a key role in the recruitment process. This person will lead and own the entire recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will work closely with hiring managers to gather feedback, refine recruiting strategies, and ensure a seamless candidate experience. This position also involves maintaining the ATS system, conducting reference checks in collaboration with HR, and ensuring compliance with relevant employment laws.

Job Requisition & Posting Management : Assist in managing job requisitions, collaborating with hiring managers to ensure job postings are clear and aligned with position requirements. Including our Summer Intern Program with CMAA.

Candidate Sourcing & Pipeline Creation : Source candidates through multiple channels, including job boards, staffing agencies, and networking, and build a pipeline for current and future hiring needs.

Screening & Interview Coordination : Reviewing resumes, conducting initial candidate screenings, and coordinating interviews with hiring managers. Also will assist with reference checks and manage personnel forms and documentation.

Candidate Communication & Feedback : Ensure timely and clear communication with candidates throughout the hiring process, collecting feedback from candidates and hiring managers to refine the process.

Offer Negotiation & Documentation : Assist in preparing and sending offer letters and other related documentation.

ATS Management & Tracking : Keep the ATS updated with candidate details, track hiring progress, and support the creation of recruitment reports for management.

Exclusivity Forms & LAWA Submissions : Work with HR and the marketing team to ensure proper documentation for exclusivity agreements and LAWA submissions is completed.

Innovative Recruiting Strategies : Help identify new job boards, platforms, and networking methods to attract top talent.

Ongoing Communication & Reporting : Participate in team huddles, kick-off meetings, and maintain tracking sheets, and provide necessary recruitment updates.

Skills : Talent acquisition, construction, recruiting, recruitment, full-cycle recruiting, ATS, technical recruiting.

Top Skills Details : Talent acquisition, construction.

Additional Skills & Qualifications :

• 5+ years of recruitment / talent acquisition
• Must come from the AEC industry (construction or architecture)
• Ideally have worked on recruitment for government projects but OK with residential
• Types of roles recruited on : job captain, construction management, architects, project managers, etc.
• ATS experience - does not matter which one
• Ability to handle req load of 5+
• Full cycle recruitment
• LinkedIn Recruiter, AIA, Glassdoor, Indeed, and other sites related to recruiting

Experience Level : Intermediate Level

Job Type & Location : This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits : The pay range for this position is $38.00 - $43.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type : This is a fully onsite position in Irvine, CA.

Application Deadline : This position is anticipated to close on Nov 21, 2025.

About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.