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Accounting & Office Support Coordinator
Accounting & Office Support CoordinatorMeadows Mechanical • Los Angeles, CA, US
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Accounting & Office Support Coordinator

Accounting & Office Support Coordinator

Meadows Mechanical • Los Angeles, CA, US
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Job Description

Company Description

Meadows Mechanical is a premier provider of plumbing, piping, and sheet metal services in the Los Angeles area. With over 76 years of experience, our company has consistently delivered quality services, particularly in the aerospace and healthcare industries. Known for handling complex projects with confidence and expertise, we pride ourselves on our legacy of success and customer satisfaction. Meadows Mechanical continues to support essential industries with innovative solutions and skilled professionals.

Role Description

We are seeking a highly organized and proactive Accounts Receivable & Office Support Coordinator to support our finance and office operations. This role combines billing and accounts receivable management with general office support tasks to ensure smooth workflow and efficient communication across the organization.

Key Responsibilities :

Accounts Receivable / Billing :

  • \tPrepare Schedule of Values (SOVs) and process billing submissions accurately and on time.
  • \tTrack payment statuses and vendor waivers; follow up as necessary to ensure timely resolution.
  • \tSupport purchase order management, including creation, tracking, and reconciliation.
  • \tApply payments to invoices promptly and maintain accurate records.
  • \tMaintain accounts receivable meeting logs and documentation.
  • \tCoordinate and process vendor waiver requests efficiently.

Office Support :

  • \tAssist with general office administration, including filing, scanning, and document management.
  • \tManage incoming correspondence, emails, and phone inquiries as needed.
  • \tSchedule and coordinate meetings, prepare meeting materials, and take minutes if required.
  • \tSupport the finance and other teams with ad hoc administrative tasks as assigned.

    • Responsibilities and tasks are not limited to those listed above and may evolve based on business needs.

    Qualifications

  • \tProven experience in accounts receivable, billing, or administrative support roles.
  • \tStrong attention to detail, organizational, and multitasking skills.
  • \tProficient in accounting software and Microsoft Office, especially Excel and Outlook.
  • \tExcellent communication and interpersonal skills.
  • \tAbility to handle confidential information with discretion.

    • Preferred :

  • \tExperience in project-based industries such as construction or service operations.
  • \tFamiliarity with SOV preparation and billing submission processes.
  • \tExperience in accounts receivable collections, including following up on overdue invoices and resolving payment discrepancies.
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