Procurement Specialist

Procurement Specialist

SCOPE OF POSITION :

The Procurement Specialist plays a key role in supporting Waterbury Hospital’s purchasing and supply chain operations. This position is responsible for coordinating the timely and cost-effective acquisition of goods and services, maintaining vendor relationships, and ensuring adherence to hospital purchasing standards and regulatory requirements. The ideal candidate is detail-oriented, organized, and experienced in procurement processes, with the ability to assist in both daily operations and ongoing system integration initiatives.

RESPONSIBILITIES :

• Prepare, process, and track purchase orders in accordance with hospital policies and budgetary guidelines.
• Maintain accurate and comprehensive records of purchases, vendor pricing, and contract details.
• Review requisitions for completeness, proper authorization, and accuracy before processing.
• Communicate with vendors to confirm pricing, delivery schedules, and resolve order discrepancies or issues.
• Solicit and evaluate competitive quotes to ensure the best value for products and services.
• Support daily operations of the Purchasing Department by coordinating deliveries, managing documentation, and maintaining supplier databases.
• Monitor open orders and assist with expediting critical items to ensure timely delivery of essential supplies.
• Collaborate with clinical departments and Accounts Payable to ensure accurate order fulfillment and invoice reconciliation.
• Participate in department meetings and assist with reporting on purchasing activity, backorders, and key performance metrics.
• Verify the quality and accuracy of received goods, ensuring compliance with purchase specifications and safety standards.
• Maintain documentation for supplier performance, product quality, and compliance with hospital purchasing policies.
• Assist in identifying and resolving issues related to vendor performance, product shortages, or quality concerns.
• Support implementation and integration of procurement and inventory management systems.
• Assist with system data accuracy, testing, and process validation during upgrades or workflow improvements.
• Identify opportunities to improve purchasing efficiency and recommend enhancements to procurement procedures.

REQUIREMENTS :

THE ABOVE DESCRIPTION COVERS THE MOST SIGNIFICANT DUTIES PERFORMED BUT DOES NOT EXCLUDE OTHER OCCASIONAL WORK ASSIGNMENTS NOT MENTIONED, THE INCLUSION OF WHICH WOULD BE IN CONFORMITY WITH THE FACTOR DEGREES ASSIGNED TO THIS JOB.

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