Preschool Education & Office Coordinator

Benefits :

Urgent-care

Bonus based on performance

Paid time off

Training & development

Location : The Kensington School — Richmond, TX 77469

Schedule : 8 : 30a–5 : 30p daily; may open (6 : 15a) or close (~6 : 00p) as assigned / when needed

Reports To : Director and Owner

Role Summary

Hands-on coordinator splitting time between front office operations and classroom support. You’ll keep the lobby and phones running smoothly, ensure files are Day-1 ready, support teachers with student engagement and classroom management and routine implementation, conduct safety sweeps, and handle practical sanitation tasks.

Key Responsibilities :

General Operations

• Answer phones and greet visitors; manage lobby flow and verify authorized pickups / IDs.
• Organize special events (graduation, staff / family parties) as assigned.
• Serve as point of contact for vendors (e.g., catering, cleaning, landscaping).
• Ensure afterschool students are transported safely; drive the van when scheduled (headcounts, rosters, loading / unloading, parent notifications).

Front Office & Parent Relations

• Reconcile daily sign-in / out; clear voicemails by close during your coverage blocks.
• Relay information between teachers and parents; communicate parent requests and escalate complaints to leadership.
• Protect the confidentiality of student / staff records and conversations.
• Ensure required doctor’s notes are received before student return, when applicable.
• Help at community fairs and may give tours as scheduled; manage follow-ups / CRM entries.
• Track daily student absences so rosters remain accurate.

Classroom Support

• Step into classrooms to cover absent staff for short blocks.
• Support teachers with student engagement, classroom management and implementation of routines / transitions / spacing; leave brief written notes. This aspect is key to the role and must exhibit successful experience in this area.
• Change diapers if needed.
• Perform sanitation tasks (including bodily fluids) using PPE and checklists; complete same-day incident hand-offs.

Scheduling & Training

• Assign staff to cover holes in coordination with the Director and maintain the daily coverage board.
• Set the staff schedule including lunch breaks in coordination with the Director; communicate updates promptly.
• Track ongoing staff training; keep records current and ensure staff files include training certificates.

Meals & Food Service

• Obtain and maintain food-handler / food-license training (sponsored).
• Maintain snack inventory and place orders; oversee distribution as assigned.
• Support lunch / snack menu distribution, logistics and ensure allergy accommodations are followed.

Enrollment & Records

• Ensure immunizations are up to date and assist families with updates.
• Ensure new-start child packets are 100% complete before Day-1.
• Keep office / admin staff files complete, including required documents and training records.

Transportation (Afterschool Pick-Ups)

• Drive daycare van when scheduled; accurate headcounts, maintained rosters, and clear communication of absences.

Must-Haves

• 1–2+ years in early childhood or a school / childcare front-office + classroom hybrid role.
• Calm, friendly presence with children and families
• Proven classroom-management and positive behavior guidance experience, with 1–2 concrete results (e.g., reduced repeat incidents, smoother transitions).
• Clear written and verbal communication.
• Comfortable with sanitation tasks using PPE; able to lift ~30 lbs and move throughout the day.
• Valid driver’s license and comfort driving a passenger van (training provided).
• Basic Google Workspace; high-speed typing skills, willingness to learn Procare / CRM tools.

Nice-to-Haves

• BA, CDA, or AA in ECE; bilingual English / Spanish;

Pay & Benefits competitive DOE , PTO and paid holidays per policy; urgent-care access, training provided.