Business Operations Specialist - LCA

Executive Vice Chancellor

Business Operations Specialist - LCA

The Business Operations Specialist reports directly to the LCA Director and works closely with both the Director and the Associate Director. The primary purpose of the role is to support the coordination and management of the accounting and finances of LCA, including day-to-day finances, creation of financial reports, assisting with grant budgeting and application processes, and unit level post award financial management.

Key Roles and Responsibilities

Financial & Director Support

• Support the LCA Director and Leadership with complex administrative tasks, including recruitment coordination and special projects; represent the LCA in meetings as requested.
• Monitor and report on expenditures across multiple funding sources, including state appropriations, endowments, and recharge service center accounts. This includes unit level post award financial management. This also includes coordinating with other KUMC units and VA Kansas City Healthcare System research initiatives as they pertain to both geriatrics and geoscience research.
• Develop and implement business practices to ensure financial compliance and determine expense eligibility based on institutional guidelines.
• Develop and coordinate the submission of the annual budget; ensure LCA financial compliance and reporting and documentation requirements; ensure the timely distribution of university financial policies throughout LCA operations.
• Maintain LCOA financial records, strategic plans, and legislative documentation.
• Manage purchasing, equipment repairs, and resource allocation for LCA operations.

Operations & Communications

Collaborate with senior administrators to enhance the Center's presence across schools and departments and coordinate the use of LCA meeting and research spaces.

Assist as needed with internal communication efforts, including all-staff meetings, broadcast emails, and announcements.

Assist with office operations, ensure adequate staffing coverage, and plan for absences or cross-functional projects.

Engage with LCA staff and work teams from the Schools of Medicine, Health Profession, and Nursing to foster collaboration and establish standard operating procedures particularly in reference to finances.

Events & Outreach Coordination

Support the Assistant Director of Operations with the planning and coordination of LCA and Geriatrics Division events, meetings, and training sessions, including logistics, supplies, and staffing.

Support fundraising, donor engagement, and external outreach by managing communications and coordinating public-facing initiatives.

Lead the logistical planning of special events and conferences in partnership with internal and external stakeholders.

Staff & Workday Support

Assist Director with the LCA Workday issues, managing position changes, onboarding, and recruitment processes.

Support adherence to university policies and ensure timely personnel actions.

Coordinate with team the staff coverage plans, onboarding activities, and collaborative efforts across administrative, research, and outreach teams.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education :

Bachelor's degree in business administration, public administration, health administration, or related field. Experience may be substituted for education on a year for year basis.

Work Experience :

5 years of progressively responsible experience in supervision and management of personnel, program administration, budget management, database management, and related operations roles.

Experience managing multiple tasks, work independently, and maintain confidentiality.

Experience with Microsoft Office applications including Excel, Word, and Outlook.

Experience with gerontology or geriatric healthcare

Preferred Qualifications

Education :

Master's degree in business administration, public administration, health administration, or related field. Experience may be substituted for education on a year for year basis.

Work Experience :

Experience working in an academic, research, or healthcare setting.

Familiarity with grant budgeting and application processes, particularly unit level post award financial management.

Knowledge of metro older adult services / community, aging-related issues and services in the Kansas City metropolitan area with an understanding of issues related to aging, gerontology, or geriatric healthcare.

Experience using Workday, REDCap, or similar systems.

Experience coordinating large-scale events or community engagement efforts.

Skills :

Problem-solving skills

Organizational and interpersonal skills

Event coordination skills

Required Documents :

Resume

Cover Letter

Comprehensive Benefits Package :

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type : Regular

Time Type : Full time

Rate Type : Hourly

Compensation Statement : The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range : $28.18 - $42.27

Minimum : $28.18

Midpoint : $35.23

Maximum : $42.27