eCommerce Payment Specialist

The University of Texas at AustinAUSTIN, TX

job_description.job_card.variable_days_ago

serp_jobs.job_preview.job_type

serp_jobs.job_card.full_time

job_description.job_card.job_description

Job Details

General Notes

The Payment Services department provides training, ongoing support and development to colleges, schools, units and researchers; strategically address sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and diverse supplier performance. For more information on the Payment Services department, please visit https : / / procurement.utexas.edu.

Your skills will make a difference

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to :

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Additional Voluntary Retirement Programs : Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see : and

Purpose

Provide accounts payable support for the University community and vendors by preparing or reviewing payment documents for eCommerce accurately and promptly. Ensure adherence to state and federal rules and regulations in regards to procurement and payment.

Responsibilities

Review and reconcile monthly assigned UT Market vendor statements to clear outstanding invoices and / or credit memos by reconciling to DEFINE and to Jaggear. Determine the reason outstanding invoice remains not paid and try to resolve issues, such as requesting a UT Market invoice to be sent that was not received, request proof of delivery, request copies of credit memos, and send emails to departments about status of receipt documents.

Ensure prompt payment of UT Market invoices by processing credit memos in DEFINE, flipping purchase orders to create electronic invoices not received electronically in Jaggaer and daily downloading of the VPU successfully created report, and of the VPU error creation report. Resolve all error messages triggered when approving VPU documents via email to the department and follow up to ensure VPU document are final approved. In addition, manually push out matched invoices from the match exception folders in Jaggear before 5 : 00PM each business day to be processed by the nightly batch job.

Primary responder to email requests sent to oa.ePayments@austin.utexsa.edu group email address by departments and vendors to include requesting PDF copies UT Market invoices from vendors for SPAA, create receipts as needed and create electronic invoices in Jaggear as needed.

Review and process credit memos as needed for UTMarket Orders on VP1 payment documents. Create Excel spreadsheet of “Unmatched Invoices” to email Chemistry department on the 1st and 15th of every month.

Assist with other duties as assigned by supervisor such as review for approval other types of payment documents in AP as needed or check, sort and scan invoices received via US mail and campus mail or make deposit runs.

Other related functions as assigned

Required Qualifications

Bachelor's degree and six years of experience at the Administrative Assistant level, or high school graduation or GED, and six years of clerical experience. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Demonstrated ability to produce high quality results and show attention to detail. Must be able to multi-task, organize priorities, and work with numerous deadlines.

Preferred Qualifications

Bachelor's degree. More than six years of clerical experience. Three or more years of experience with accounts payable functions and customer service related experience. One or more years of experience with DEFINE modules on the UT mainframe and experience with UT Austin electronic accounting documents and accounting procedures. Experience with Jaggear. Proficient level of experience using Excel, Word, Outlook, and other web-based administrative operations. Ability to work effectively independently and as part of a team. Ability to work in a positive and professional demeanor Demonstrated organizational skills, and adherence to work schedule. Excellent research skills and excellent verbal and written communication skills, as well as interpersonal skills.

Salary Range

47,000 + depending on qualifications

Working Conditions

Standard office working conditions

Manual dexterity

Daily use of a keyboard and desktop computer

Hybrid telework schedule

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

serp_jobs.job_alerts.create_a_job

Ecommerce Specialist • AUSTIN, TX