ADMINISTRATIVE ASSISTANT

Benefits : Dental insurance

Health insurance

Vision insurance

Real Estate Investment / Property Management firm in Downtown Los Angeles is seeking an Administrative Assistant to assist with the front office. Reliable individual must be available Monday-Friday, from 9 : 00 am to 5 : 30 pm (no flexibility on hours). Must be a motivated self-starter and team player, who is used to a fast-paced working environment. Must also possess the ability to maintain a pleasant and courteous demeanor at all times. Duties include :

• Answering phones with a clear and pleasant manner and screen / transfer calls to appropriate individual
• Greeting visitors with a pleasant demeanor. Offer refreshments when appropriate and clean up after visitors.
• Will be responsible for creating files, maintaining current files which include leases, legal documents, A / P documents, A / R documents etc.
• Must maintain all areas of office neat and organized at all times.
• Duties also include : management and inventory of office supplies. Purchase of these supplies will require approval from upper management.
• Will be expected to provide support to all members of staff on an as-needed basis.
• May assist in managing and delegating tasks to maintenance and janitorial staff.
• Schedule appointments as needed.
• Must possess excellent oral and written English communication skills
• Will be responsible for the preparation of spreadsheets when needed so knowledge of Excel is a must.
• Will also be responsible for daily runs to the post office and or FedEx as needed Requirements :
• High school diploma
• At least 2 years’ experience in a similar role
• Proficiency in Word, Excel and Outlook Knowledge of Yardi is a plus. Knowledge of Spanish is a plus.