Executive Assistant

SVP Executive Assistant

This role will provide executive administrative support to the Houston-based Sr. Vice Presidents (SVP). This position will perform a wide array of highly complex and confidential administrative tasks for the Sr. Vice Presidents and their respective divisions and / or delegates. The SVP Executive Assistant will report to the Sr. Executive Assistant. This is a full-time exempt, in-person position.

Duties and Responsibilities

The duties and responsibilities of the SVP Executive Assistant include, but are not limited to, the following :

• Managing the day-to-day operations of each SVPs office to include confirming daily appointments, intercepting conflicts, and prioritizing emergencies
• Proofreading, researching, verifying and routing correspondence for review, signature and / or execution
• Managing multiple calendars accurately, efficiently and frequently, to keep the SVP on schedule
• Monitoring voicemail on behalf of the SVP
• Coordinating and scheduling meetings on behalf of the SVP, including material preparation, venue selection, availability, rescheduling, etc.
• Managing professional organization / committee memberships
• Assisting in the planning and execution of various projects and activities for the SVP and division
• Managing business development activities, client entertainment, committee / organization involvement, etc.
• Assisting in tracking the progress of all projects by meeting regularly with the SVP, obtaining and researching updates, circulating required documentation and managing the project data via Salesforce
• Acting as liaison between the SVP and direct reports, as well upper management (CEO / President / CFO), as needed
• Coordinating and organizing travel, as well as processing monthly expense reports
• Managing candidate interviews, visitors and guests
• Providing personal support, as needed

Skills and Qualifications