Executive Assistant Heart Center

Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence kids and their families are at the center of all we do. Ann & Robert H. Lurie Childrens Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

American Dental Associates (ADA)

Job Description

Executive Assistant - Heart Center

The Executive Assistant (EA) provides high-level administrative and clerical support to the Division Head and departmental leadership serving as a critical partner in ensuring smooth daily operations. This role requires exceptional judgment professionalism and discretion while managing a complex high-volume executive calendar coordinating internal and external commitments and anticipating scheduling needs.

The EA also leads comprehensive event and meeting planning overseeing all logistics to ensure seamless well-executed divisional functions. Additional responsibilities include preparing correspondence and reports managing confidential files supporting clinical scheduling needs and maintaining licensure-related documentation.

Min Quals :

The ideal candidate demonstrates strong organizational and communication skills advanced proficiency with Microsoft Office and the ability to support a fast-paced clinical and academic environment.

5 years supporting senior leadership and / or faculty required .

Bachelors degree preferred

Business or healthcare experience improving work flows in a complex and fast changing environment.

Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.

Experience with Epic is preferred.

Strong proficiency in Microsoft Word Excel and PowerPoint.

Solid organizational and time management skills with the ability to prioritize work.

Proven ability to effectively manage self and others through ambiguous situations.

Must be detail oriented with the ability to successfully manage multiple deadline driven priorities with minimal direction and accuracy.

Adept in creating complex documents presentations spreadsheets reports and business correspondence.

Proactive thinker; ability to anticipate and prepare ahead of need.

Ability to provide high level of quality customer service to employees leaders patients / families and external vendors.

Project management experience a plus.

Job Duties :

Provides advanced technical and professional administrative support by prioritizing appointments and meetings producing documents for leaders based on priorities.

Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.

Collaborates with leaders / staff to defines document and maintain clear well-defined processes.

Manages divisional / departmental projects.

Produces accurate and professional correspondence reports and presentations that adhere to branding and marketing guidelines.

Analyzes problems interprets operational needs and collaborates with leaders to develop solutions.

Manages events on and off site. Coordinates logistics for venues management of vendors conference room selection catering AV and telecom needs etc. meeting budget and schedule expectations.

Develops and distributes meeting materials agendas and meeting notes.

Arranges executives travel creates itineraries for client / candidate visits and / or event speakers / participants.

Follows finance protocols and policies accurately to process reimbursements purchase orders track invoices and problem solve accounting issues as needed.

May orient and coach other Administrative Professionals (AP) across the organization and / or lead committees specific to AP work.

Assists with various other duties as assigned.

Education

Pay Range

$24.00-$39.24 Hourly

At Lurie Childrens we are committed to competitive and fair compensation aligned with market rates and internal equity reflecting individual contributions experience and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary Lurie Childrens offer a comprehensive rewards package that may include differentials for some hourly employees leadership incentivesfor select roles health and retirement benefits and wellbeing programs. For more details on other compensation consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes :

Medical dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO) Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits :

Supplemental Life AD&D and Disability

Critical Illness Accident and Hospital Indemnity coverage

Tuition assistance

Student loan servicing and support

Adoption benefits

Backup Childcare and Eldercare

Employee Assistance Program and other specialized behavioral health services and resources for employees and family members

Discount on services at Lurie Childrens facilities

Discount purchasing program

Theres a Place for You with Us

At Lurie Childrens we embrace and celebrate building a team with a variety of backgrounds skills and viewpoints recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly appreciate differences and make meaningful connections that foster belonging. This is a place where you can be your best so we can give our best to the patients and families who trust us with their care.

Lurie Childrens and its affiliatesare equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity or expression religion national origin ancestry age disability marital status pregnancy protected veteran status order of protection status protected genetic information or any other characteristic protected by law.

Support email :

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 24 - 39