Accounting Technician

Dining Services Cashier

Visit multiple dining locations daily to collect funds and cashier reports for cash deposits. Process change orders for UHD dining locations as needed. Maintain updated cash handling policies and procedures and provide cash handling training to staff on a recurrent basis. Conduct cash audits for all dining locations throughout each semester. Issue safe combinations and distribute and collect petty cash funds to authorized staff. Audit petty cash funds and submit a monthly reconciliation form to the Office of Accounting. Drive UT Vehicle. Reconcile, process, and transport daily cash, check, and credit card deposits, ensuring all transactions are accurate and properly documented. Submit required paperwork to Accounts Payable to replenish petty cash funds. Research and report on customer dining transactions using systems such as MyMicros, Excel, Define, Authorize.net, Global Payments, FreedomPay, and CS Gold. Process correction vouchers and scan / upload all supporting documentation to UTBox. Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process invoices efficiently and accurately while meeting internal weekly invoice submission deadlines. Organize and manage scanned invoice files by renaming them according to vendor and location and ensure accurate entry into the invoice review tracker. Send out invoices in DocuSign to UHD managers for signatures on invoices. Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team. Receive invoices from various UHD units via email, scanner, and in-person delivery. Provide customer service in person, by phone, through email, or Microsoft Teams to assist and respond to questions from UHD staff and vendors. Consistently displays urgency and responsiveness in identifying and addressing the needs of customers, vendors, team members, and management. Research customer dining transactions using CS Gold. Proactively addresses changes and adapts to a variety of assignments. Attend required dining, vendor, and UHD meetings. Other duties as assigned. Demonstrates knowledge of University policies and business procedures. Ensures that work reflects accuracy, neatness, thoroughness, and compliance with standard operating procedures. Remain current with new developments, technologies, and processes in all areas of responsibility. Work to identify and establish process efficiencies and create standard operating procedures. Collaborate with other team members across UHD. Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate, submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.