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Administrative Assistant- Office Services
Administrative Assistant- Office ServicesDiaz Anselmo and Associates PA • Naperville, IL, United States
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Administrative Assistant- Office Services

Administrative Assistant- Office Services

Diaz Anselmo and Associates PA • Naperville, IL, United States
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We are seeking a highly organized and detail-oriented Administrative Assistant to join our Office Services team. This role is essential to supporting daily operations across departments and maintaining a professional, efficient workplace. If you thrive in a fast-paced environment and enjoy being the go-to person for office support, we'd love to hear from you.

Key Responsibilities :

  • Provide front desk reception coverage with a warm, professional demeanor
  • Greet clients, visitors, and staff and manage visitor logs and check-in procedures
  • Perform electronic filing in various county portals
  • Sort and deliver incoming mail and correspondence
  • Assist with scanning, copying, and filing of documents
  • Distribute electronic filings and communications across departments
  • Maintain cleanliness and stock levels in kitchen and copier areas
  • Support special projects and other administrative tasks as assigned

Qualifications :

  • High school diploma or equivalent required; associate's degree or higher preferred
  • 1-3 years of experience in office support, administrative services, or reception
  • Prior experience in legal or professional services environments is a plus
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent organizational skills and attention to detail
  • Ability to manage multiple priorities under tight deadlines
  • Strong communication skills and professional presence
  • Team-oriented with the ability to work independently and discreetly

    • Physical Requirements :

  • Ability to sit for extended periods and operate standard office equipment
  • Manual dexterity for handling documents and data entry
  • Visual and auditory acuity for reading materials and responding to calls
  • Occasional lifting of up to 20 pounds
  • Mobility to navigate office spaces and access supplies
  • Clear speech for effective communication with clients and staff

    • Benefits :

  • Paid Time Off : Paid vacation plus 8 company holidays to support work-life balance.
  • Health Coverage : Medical, dental, and vision insurance with company contributions for you and your dependents.
  • Supplementary Insurance : Life insurance, short-term disability, and Employee Assistance Program.
  • Retirement : 401(k) plan with company match on your contributions.
  • Growth : Career development opportunities to help you reach your goals.

    • Apply today and become a key part of our professional and collaborative team committed to excellence in legal support and corporate services.

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    Office Administrative Assistant • Naperville, IL, United States

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