Executive Assistant - Federal Contract - San Francisco

Secretary II

San Francisco, California

Mid-Level

Full Time

Position Description

Full-time meticulous and thorough Secretary II will provide comprehensive administrative support to the federal client's regional director, managing calendars for agency leadership, coordinating meetings and teleconferences, maintaining personnel and operational records, and ensuring timely communications. This role involves handling sensitive correspondence, preparing reports, supporting timekeeping processes, maintaining databases and filing systems, and assisting with logistics for security operations, training, and contract guard services.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Windows-based systems.
• Strong written and verbal communication for professional correspondence and customer service.
• Accurate typing and spelling with attention to formatting and detail.
• Calendar management for multiple senior staff, including scheduling and prioritization.
• Meeting coordination, including room setup, material prep, and minute-taking.
• Records and file management (paper and digital), including personnel and operational documents.
• Timekeeping and attendance tracking using systems like GovTA.
• Mail handling and express delivery coordination.
• Report preparation and data compilation for prohibited items, vehicle logs, and inspections.
• Inventory tracking and supply management for security equipment and materials.
• Contract documentation assistance.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

Desired Skills

Job Duties

Experience and Education Qualifications

Work Location

Full-time at a federal client's site in San Francisco, California.