Job Description
Job Description
Position Summary :
The Payroll and Benefits Administrator is responsible for managing the accurate and timely processing of employee payroll and administering benefit programs. This role ensures compliance with all applicable federal, state, and local regulations and serves as a key point of contact for employees regarding payroll and benefits-related inquiries.
Key Duties / Essential Job Functions :
Payroll Administration :
- Process weekly payroll for all employees in accordance with company policies and applicable laws.
- Maintain and update payroll records including new hires, terminations, wage adjustments, and tax withholdings.
- Verify timekeeping records and resolve discrepancies.
- Prepare weekly payroll reports for internal use and external audits.
- Ensure compliance with tax regulations, wage and hour laws, and internal policies.
Benefits Administration :
Administer employee benefits programs including health, dental, vision, life insurance, supplemental plans, and retirement plans.Serve as a liaison between employees and benefit providers.Manage annual benefits open enrollment including communication, employee education, and system updates.Reconcile benefit invoices and ensure timely payment.Maintain up-to-date records of employee enrollment and eligibility.Manage retiree cost sharing payments.Compliance & Reporting :
Prepare weekly payroll reports.Ensure compliance with FLSA, ERISA, COBRA, HIPAA, ACA, and other relevant regulations.Prepare and file required reports such as 457B contributions, ACA filings, and payroll tax returns.Support audits related to payroll and benefits.Employee Support :
Respond to employee questions regarding pay, deductions, benefits eligibility, and enrollment.Assist employees with benefits claims and appeals processes.Provide onboarding support related to payroll and benefits enrollment.Education / Qualifications :
Associate or Bachelor’s degree in human resources, Business Administration, Accounting, or related field preferred.2–4 years of experience in payroll administration, benefit coordination, or HR operations.Experience with payroll systems (e.g., ADP, Paychex, Paycom, etc.) strongly preferred.Knowledge of federal, state, and local payroll laws and benefits regulations.Skills & Competencies :
Experience working with HRIS systems and benefits administration platforms.High attention to detail and accuracy in data entry and recordkeeping.Problem-solving mindset and the ability to handle discrepancies and employee inquiries professionally.Proficiency in Microsoft Office Suite (Excel, Word, Outlook); advanced Excel skills a plus.Strong organizational and time management skills to meet deadlines.Understanding of payroll tax filings, deductions, garnishments, and reporting requirements.Ability to maintain confidentiality and handle sensitive employee data with discretion.Excellent interpersonal and communication skills to interact with employees, vendors, and government agencies.Working Conditions :
Work is performed primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, faxes, scanners, and files. The position requires prolonged periods of sitting, with occasional walking and standing.
