Executive Assistant to CEO

Job Description

Job Description

About Us

At The Pharmacy Hub , we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values

The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services.

Job Summary

We are seeking a highly capable and proactive Executive Assistant to support a dynamic and entrepreneurial CEO. This newly created, full-time role is ideal for someone who thrives in fast-moving environments and is eager to become a trusted right hand to executive leadership. You'll play a pivotal role in streamlining day-to-day priorities and anticipating needs so the CEO can focus on driving growth.

As the Executive Assistant, you'll be responsible for managing schedules, coordinating communication, and serving as a key point of contact for clients, vendors, and internal teams. The ideal candidate will be tech-savvy, detail-oriented, and confident in their ability to operate independently, all while demonstrating sound judgment and a high level of professionalism. This is a unique opportunity for someone who takes ownership, sees tasks through to completion, anticipates challenges, and represents leadership with professionalism.

Responsibilities

Manage the CEO's complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently

Serve as a primary liaison between the CEO, clients, vendors, and internal teams, communicating clearly and professionally

Support the CEO by completing routine tasks such as applications, document gathering, and liaising with banks, accountants, and partners

Prepare for and actively participate in meetings, taking detailed notes and tracking follow-up action items

Track and follow up on outstanding tasks across departments to ensure deadlines and goals are met

Handle sensitive administrative tasks, including paying vendors, reviewing and revising contracts, and managing financial documentation

Proactively identify and resolve issues, minimizing distractions and protecting the CEO's time

Assist with strategic calendar planning to prioritize high-impact decisions and activities

Review, draft, and respond to emails, ensuring timely and appropriate communication

Take ownership of special projects and ad hoc assignments as needed

Maintain confidentiality and handle sensitive information with discretion

Qualifications

Five years of proven Executive Assistant experience supporting senior management or similar experience supporting senior leadership in a fast-paced environment

High School diploma or equivalent education (examples include : GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

Secondary level education preferred

Tech-savvy and comfortable using AI tools, Google Suite, and other productivity software

Able to support occasional visibility efforts as needed

Self-starter with strong organizational skills, able to prioritize daily tasks and follow up proactively

Attentive and detail-oriented, capable of handling client requests and administrative duties efficiently

Confident reviewing, managing, and responding to emails; able to represent the CEO professionally in communications

Skilled in taking accurate notes, participating in meetings, and preparing materials as needed

Able to manage multiple priorities independently and adapt to evolving business needs

Strong interpersonal skills with the ability to follow through and maintain clear communication with clients, vendors, and team members

Strong communication skills, knows when to escalate issues appropriately, and keeps leadership informed

Local to Fort Lauderdale and willing to work onsite

Work Attire

Business professional

Travel

Light local travel may be required within the surrounding area for executive support tasks

This is a full-time position, working 44 hours per week, Monday through Friday

This is a 100% onsite role; remote or hybrid work is not available

Pay Range

60,000—$85,000 USD

Benefits :

At The Pharmacy Hub , we don't just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.

If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.