Accounts Payable Specialist

Basic Purpose

This person will function as an accounts payable specialist and is responsible for all of the duties and functions as dictated by the Policies and Procedures in order to ensure effective, efficient and accurate financial information. These duties and responsibilities are not set forth for the purpose of limiting the assignment of work. This is not to be construed as a complete list of duties. This position may include occasional overtime.

Daily Duties

• Manage AP Inbox. Print and distribute all invoices to appropriate AP Staff for processing. Review statements and requests for payment status. Open and date stamp both inter-facility and outside mail daily and distribute to the proper individuals
• Forward non-PO invoices for assigned companies to appropriate Manager for approval
• Handle all vendor phone calls for assigned companies
• Research and resolve invoice discrepancies and issues timely
• Perform 3-way match (PO, Invoice, Goods Receipt) for assigned companies and communicate discrepancies (quantities, pricing, outstanding receipts, etc.) to the Purchasing Department
• Respond to all emails and voicemails daily
• Scan all invoices to the electronic invoice storage system

Weekly Duties

Monthly Duties

Miscellaneous Duties

EDUCATION, EXPERIENCE TRAINING AND LICENSES / REGISTRATIONS :

KNOWLEDGE AND SKILLS :

Knowledge

o Knowledge of accounts payable, Sage 100 experience is a plus

o Typing and computer skills

o Proficiency in MS Office. Intermediate proficiency in Excel preferred.

Skills

o Ability to organize and set priorities

o Strong attention to detail

o Communicates clearly and professionally

o Problem solving

o Can work independently and in a team environment

o Maintain confidentiality