Meeting Coordinator

Job Description

The Meeting Coordinator provides direct support to the AMI Meeting Managers. The Meeting Coordinator will work with each of the Planners and assist them from the start of the meeting through the close out of the meeting. This includes building registration websites for each meeting, creating all printed materials, bin management, managing expenses, exhibitor and sponsorship sales and general client services (as required per meeting).

• Build and Maintain Registration Websites- Candidate must have experience building websites and maintaining them. At least one year minimum of experience.
• Manage Attendee Registration
• Manage Internal Communications
• Oversee collateral printing and meeting materials
• Support Meeting Planners with administrative tasks
• Extremely Detail Oriented
• Excellent interpersonal skills
• Manage all aspects of Cvent / Veeva
• Attendee Management (Invites, Questions, Customer Service Calls etc.)
• Manage data entry and ensure 100% accuracy into internal and client expense systems
• Manage incoming and outgoing fax activity.
• Ensure all meeting bins are properly packed with necessary meeting supplies and prepped for shipping
• Create and print meeting collateral
• Support each of the Meeting Planner with any and all tasks meeting-related, including virtual meeting card processing on a per meeting basis
• Manage and customize supply bins for each meeting / event
• Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better client service
• On-site support and travel when necessary
• Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better client service

Requirements :

Bachelor's Degree- Hospitality Management preferred