Sr. Executive Assistant

Sr. Executive Assistant

GIA is the world's foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3,000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment.

This position is located in Carlsbad, California at our corporate headquarters. We offer flexible hours as dictated by the Institute, with the ability to be onsite 5 days per week.

We foster an environment of autonomy, performance, and passion. Our team members collaborate extensively across various departments, providing high-quality service to internal staff, stakeholders, and the organization as a whole. We value initiative, cross-functional cooperation, and a commitment to excellence in all our endeavors.

We offer competitive medical, dental, vision and matching 401-K plans (no vesting required), paid vacation, sick and holidays, tuition assistance, commuter benefits.

The Sr. Executive Assistant will provide high-level administrative support to the executive leadership team with professionalism and in a manner that exemplifies the Institute's core values. This position is primarily responsible for managing meetings, correspondence, executive calendars, travel arrangements, and overseeing special projects to conserve their Executive's time and improve their efficiency. The incumbent must be diplomatic and creative in their support of senior leadership.

Essential Duties & Responsibilities :

• Organizes complex calendars, manages meetings, supports town halls and other events as required
• Arranges travel accommodations
• Prepares and manages reimbursement / expense and budget reports
• Screens incoming communications, takes and delivers accurate messages, and responds to requests by gathering and providing detailed information
• Drafts, proofreads, and revises reports, memos, and presentations for internal announcements and meetings
• Takes notes at meetings and tracks action items to ensure follow-through when requested
• Manages sensitive matters with a high degree of confidentiality and discretion, especially with decisions which impact business operations
• Acts as a liaison between executives and departments for transparent collaboration
• Understands and stays relevant with industry trends and jargon
• Completes special projects as needed
• Other duties as assigned or required

Job Competencies :

Minimum Qualifications :

Work is performed in a designated professional office workstation and environment. Extensive use of office equipment to include, but not limited to, personal computer / laptop, tele / cellphone, printer / copier / fax, and other business-related machinery and software.

Pay range : $73-103K

An Equal Opportunity Employer. All employment decisions are made without regard to unlawful considerations of race, sex, religion, national origin, age, disability, or any other legally protected status. Reasonable accommodations are available upon request. Disclaimer : This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.