Administrative Assistant

Are you a proactive and organized professional ready to make a difference Were looking for a highly motivated Administrative Assistant to join our team. This vital role serves as the backbone of the PPM Division ensuring smooth daily operations and providing essential support to our executive leadership. Reporting directly to the PPM General Manager the successful candidate will play a key role in advancing the divisions objectives by delivering timely efficient and professional administrative assistance to the executive team including the Vice President and General Managers. If you thrive in fast-paced environments and are passionate about making an impact this opportunity is for you.

What youll be doing :

• The successful candidate will possess a strong team orientation with the ability to support projects and perform a wide range of administrative services including compiling summarizing and visualizing information.
• Provide effective overall administrative support for the division team Vice Presidents and Group Managers. Including domestic and international travel arrangements daily meeting schedule coordination meeting and conference planning hotel and travel reservation coordination budgets and expense reports.
• Coordinate internal and external meetings that occur at headquarters with different internal and external groups and VIP visitors. Interact with executive and non-executive level positions across the business partners.
• Partner with executive-level positions to proactively and collaboratively plan and manage complex and ever-changing executive calendars.
• Provide cost-effective office assistance including : securing business supplies cost / invoicing travel coordination building maintenance calls budget accounting meeting coordination document making and presentation support etc.
• Special Projects. Special support requiring basic knowledge of Excel PowerPoint etc. to compile summarize and visualize information.
• Division responsibilities include new team member onboarding activities supporting Analysts core jobs and planning & executing D&I and Team Building events.

What you bring :

Minimum 2 years overall administrative experience; internal or external.

Minimum 1-year Executive Assistant support.

Added bonus if you have :

Strong planning analytical organization and communication skills.

Ability to collaborate and problem-solve with internal and external stakeholders and business partners.

Ability to evaluate implications and impacts of alternatives identify and implement appropriate solutions and communicate those options and solutions.

General office skills such as basic computer applications (MS Excel Word PowerPoint SharePoint & Outlook) and equipment filing and bookkeeping.

Excellent customer service.

Experience in making International travel arrangements.

Benefits :

401(k).

Dental Insurance.

Health insurance.

Vision insurance.

We are an equal opportunity employer and value diversity equality inclusion and respect for people.

The salary will be determined based on several factors including but not limited to location relevant education qualifications experience technical skills and business needs.

Additional Responsibilities :

Participate in OP monthly team meetings and participate in team-building efforts.

Contribute to OP technical discussions peer reviews etc.

Contribute content and collaborate via the OP-Wiki / Knowledge Base.

Provide status reports to OP Account Management as requested.

About us :

OP is a technology consulting and solutions company offering advisory and managed services innovative platforms and staffing solutions across a wide range of fields - including AI cyber security enterprise architecture and beyond. Our most valuable asset is our people : dynamic creative thinkers who are passionate about doing quality work. As a member of the OP team you will have access to industry-leading consulting practices strategies & and technologies innovative training & education. An ideal OP team member is a technology leader with a proven track record of technical excellence and a strong focus on process and methodology.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full Time

Experience : years

Vacancy : 1