Executive Assistant

Executive Assistant

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. We are looking for a dynamic Executive Assistant to join our team. The Executive Assistant will provide comprehensive executive-level administrative support to senior leaders in the Office of the Under Secretary of Defense for Policy (OUSD(P)). This role involves managing high-volume scheduling, coordinating correspondence, arranging travel, and ensuring operational efficiency in a dynamic, fast-paced environment. This position is based onsite daily at one of several high-profile offices across the National Capital Region. This position is contingent on a government award.

Responsibilities :

• Provide executive-level support to senior executives, managing calendars, deconfliction, and meeting preparation
• Lead visitor coordination, security check-in processes, and meeting logistics to support senior leader engagements
• Coordinate logistics for senior leader engagements, including visitor coordination, security check-in, daybook assembly, and meeting preparation
• Prepare and edit correspondence, reports, briefings, and presentation materials using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and maintain collaboration tools such as SharePoint
• Arrange domestic and international travel in compliance with DoD regulations, including DTS processing, APACS submissions, and Foreign Clearance Guide adherence
• Facilitate and oversee security-related processes, including building access, information system access, and Common Access Card (CAC) requests
• Coordinate all correspondence, task tracking, and document management to meet deadlines and maintain compliance with DoD and organizational standards
• Serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication and operational flow
• Other duties as assigned

Requirements :

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $110,000 to $117,500. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

Benefits :

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.