Office Manager / Business Coordinator

Job Description

Job Description

Salary : $50,000 - $60,000 DOE

Office Manager / Business Coordinator

Location : Eugene, Oregon

Employment Type : Full-time

Reports To : Design Operations Manager

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About Ausland Group

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life from complex commercial facilities to cultural landmarks through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact.

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Role Overview

Were seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugenedesign department. This position is the hub forproject accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work.

As thesole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team.

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Key Responsibilities

• Set up and maintain projects in Deltek / Ajera from contract execution through final billing including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments.
• Coordinate with Auslands central accounting team for financial alignment.
• Manage local office operations supplies, vendors, building access, conference rooms, and mail.
• Provide technology support : computer setup, video conferencing, and guiding consistent use ofMS Office 365 tools(Teams, Planner, SharePoint, etc.).
• Support project managers with budgets, schedules, and client communications.
• EnforceSOPs for design+build integrationand ensure completion of performance measurements such asschedule updates.
• Foster a positive office culture and coordinate local events.

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Qualifications

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Why Youll Love Working Here

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EEO Statement

Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at 541-476-3788.