Project Administrator

Project Administrator

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research / development.

Suffolk America's Contractor is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation / aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors."

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.

The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management.

Responsibilities

• Performs administrative functions and provides administrative support to project team and / or executive group in field or office as designated by management
• Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines
• Maintain and track project information in Procore as required
• Follow up with subcontractors regarding project paperwork as needed
• Assist project team with closeout coordination and preparation of O & M Manuals
• Work with project team and manager(s) as directed to achieve departmental objectives
• Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines
• Order supplies for project team / office
• Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner
• Set up project binders and order project drawings from local printing resources
• Assist in the preparation and distribution of project punchlists
• Archive all project documentation according to Suffolk guidelines
• Participate in project and / or team meetings as needed
• Assist with daily planning of managers' schedules, meetings, and possibly travel (through corporate agency), if assigned

Qualifications

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and / or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.