Office Coordinator

As the Office Coordinator you will provide administrative and operational support to the Office Manager C-Suite executives and Employee Engagement team. You will assist in office management event coordination onboarding facilities support and vendor relations to ensure efficient office operations and a positive employee experience.

What You Will Do :

• Serve as backup to the Office Manager and provide support to C-Suite executives as needed.
• Assist with office records invoices receipts and budget tracking; enter receipts into Coupa.
• Maintain office and breakroom supplies; coordinate weekly snack orders within budget.
• Support office expense reporting presentations and administrative documentation.
• Run office errands and assist with courier and mailroom support as needed.
• Partner with HR on new hire onboarding : seating charts employee placards welcome emails tours and introductions.
• Supports termination processes by collecting equipment and badges.
• Maintain accurate Ops & Admin employee lists and databases.
• Serve as a key member of the Employee Engagement team helping plan and execute office and off-site events.
• Coordinate logistics for meetings catering and food deliveries ensuring proper food safety and creative presentation.
• Assist with setup breakdown announcements music and guest management during events.
• Support large company events (e.g. Roadshows Toy Fair Intern programs) occasionally on weekends.
• Collaborate with other offices for group events and communications.
• Assist with booking and managing conference rooms showrooms and off-site event spaces.
• Work with Facilities to process vendor applications secure approvals and manage building-related needs.
• Oversee Envoy guest system operations and guest badge management in coordination with Security.
• Monitor reception area; greet visitors issue badges and assist with NDAs or visitor forms.
• Partner with Security to maintain a safe office environment and manage employee access.
• Take meeting minutes and provide updates to the Office Manager and Employee Engagement team.
• Maintain office calendars spreadsheets and visitor records.
• Create signage and event materials in coordination with Creative Services.
• Support temporary staff training and coordination.
• Assist with office cleanups toy donations and inventory tracking.
• Ensure visitors are properly registered in Envoy and cross-checked against the Weekly Visitor Sheet.

Supervisor Responsibilities

Manages People : No

What We Are Looking For :

Working Conditions

Lift up to 50 lbs frequently

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

What we offer :

At Jazwares we believe in providing our employees with comprehensive and competitive benefits that support their well-being and overall satisfaction. The hourly range for this position is $22.56 - $26.19 ph. The base hourly rate may vary based on experience role tenure performance industry and location. Eligibility for the annual performance incentive may apply. Jazwares is a multi-state employer so the salary range may not apply to other states.

Our benefits package includes basic medical insurance that is 100% company-paid for employees and their children employee basic life and AD&D insurance a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals short and long-term disability and tuition reimbursement.

Our work environment provides a flexible work schedule that includes Monday through Thursday on-site with an optional WFH on Fridays up to 20 workdays fully remote each year and Time Off for vacation and sick leave. Through Jazwares Cares you will have the opportunity to volunteer for up to 16 hours a year on community service projects.

Working at Jazwares

At Jazwares we believe an innovative idea can come from anywhere and anyone. Through our three pillars we foster innovation and encourage creativity in every area of our business.

Dont miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today and lets shape the future of play together!

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race color sex religion national or ethnic origin citizenship status ancestry disability age military status marital status sexual orientation or any other characteristic protected by law. Jazwares is committed to providing reasonable accommodation for individuals with disabilities in employment its services programs and activities.

Who We Are

Jazwares a Berkshire Hathaway company is a leading global toy manufacturer with a robust portfolio of owned and licensed brands. Founded in 1997 Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows Pokémon Hello Kitty Star Wars Disney BumBumz and Adopt addition to toys offerings include virtual games costumes and pet products. Headquartered in Plantation Florida Jazwares has offices worldwide and sells its products in over 100 countries. For more information visit and follow us on LinkedIn X Instagram and Facebook

Recruitment Safety

Please be wary of unsolicited communications from individuals or websites you are not familiar with or any communications requesting sensitive personal data or information. All official Jazwares employment information will come from our company email ending in @ . Jazwares will never request any monetary payments at any point during its hiring process. If you have any questions about any unsolicited communications you can reach out to We look forward to you experiencing a safe and enjoyable application process at Jazwares!

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Department / Functional Area : Administrative Support

Experience : years

Vacancy : 1

Monthly Salary Salary : 22 - 26